Administrative & Communications Specialist

Northeastern University•Boston, MA

4d•Hybrid

About The Position

The Administrative and Communications Specialist provides communication, project coordination, program, and administrative support to the Talent Management team in University HR. This position is a fixed-term role with a one-year appointment. This role follows a hybrid work schedule, combining both on-campus and remote work.

Requirements

Strong organization and communications skills (both verbal and written)
Must be able to multi-task, exercise professionalism and good judgement, and work both as a team and independently to manage, prioritize and deliver on various responsibilities and tasks in a timely and effective manner
Strong attention to detail
3-4 years of related administrative experience
Knowledge and skills required for this position are typically acquired through the completion of a Bachelor’s degree

Nice To Haves

Advanced Excel skills preferred

Responsibilities

Schedules large meetings and coordinates logistics
Creates and updates organizational charts
Compiles, organizes, cross-references, and formats reports
Takes notes at team meetings and summarizes updates for the team
Organizes and files job descriptions
Organizes and maintains Teams and SharePoint sites and file systems
Event/program scheduling and logistics
Edits and proofreads communications, presentations, and other materials
Designs PowerPoint decks and resources
Reviews communications with different audiences in mind; tailors communications for different audience needs
Audits Teams sites and HR Service Center content monthly to confirm information is current
Maintains attendance records for multiple learning programs
Organizes nominee lists and sends invitations to learning programs as requested
Sends participant surveys, compiles results, and tracks common themes
Tracks team projects and initiatives to keep them on schedule
Follows up on action items between meetings so work continues to move forward