Administrative Clerkship Coordinator

District Medical Group • Phoenix, AZ

1d • $20 - $25 • Onsite

About The Position

Under the direction of the Department Program Director, Clerkship Director and CME Manager, this position is primarily charged with coordinating rotating medical students and to a lesser extent, supports the resident physicians. It also supports faculty physicians, requiring initiative and independent judgment. The incumbent works independently and has contact with high level administrative personnel.

Requirements

• High School Diploma or equivalent required
• Minimum of two years as an administrator in an office setting required
• Excellent verbal and written communication skills
• High level of time and project management skills
• Ability to work independently but also take direction well.
• Excellent attention to detail.
• Skilled problem solver and critical thinker.
• Maintain an active Fingerprint Clearance Card through Department of Public Safety.
• Maintain a valid Driver’s License and motor vehicle record in good standing.
• Maintain vehicle insurance coverage in accordance with the state minimum required limits.
• Exhibit computer proficiency in Microsoft Office Suite (Ex: Word, Excel, and Outlook).

Nice To Haves

• Bachelor’s degree or equivalent combination of training, education and experience preferred
• Two years’ experience in an administrative support role in a medical/graduate medical education setting preferred

Responsibilities

• Executes a variety of administrative functions relative to the application request and check-in processes of visiting learners including: medical students, shadowers, observing physicians and/or rotating residents. This involves confidential and sensitive school transcripts, medical histories and malpractice issues.
• Maintains applications/evaluations/grades in confidential files. Compiles student packets and orients students on the first day of the rotation. Assists in the development of student schedules. Assembles student rotation evaluations at the end of the student rotations and prepares final evaluation for preceptor or designee.
• Collects and prepares student, shadower, observer and/or rotating resident rotation requests in a timely manner for the monthly meeting of the GMEC to review and approve. Builds and maintains relationships that benefit Valleywise Health with coordinators from Medical Schools.
• Answers students’ questions and/or defer to the appropriate department.
• Provides support to department residency coordinator with accomplishing the required tasks of the residency program.
• Maintains and updates databases including VSAS, EValue, and New Innovations.
• Coordinates educational conferences for the residency program including, but not limited to, coordinating speakers, reserving space, ordering food, setting up computer and projector, and monitoring attendance. Preparing and compiling necessary materials. Maintaining and updating monthly department conference schedule.
• Provide additional support to the department(s), to include answering phones, copy, file, fax, distribute mail, order food, and reserve rooms on meeting room manager.
• Cross train on other department administrative coordinator functions.
• Other duties as assigned.

Benefits

• A strong Healthcare benefits package inclusive of Medical, Dental and Vision– Employee eligibility effective DAY ONE
• A rich 401(k) with employer match, increasing annually up to 6%
• Flexible Spending Account plan
• Generous Paid Time Off plan (3 weeks year one)
• 10 paid holidays annually
• Paid Sick Time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED