Clerkship Coordinator - OBGYN

Howard University

1d•$55,000 - $60,000•Onsite

About The Position

The Clerkship Coordinator is responsible for the day-to-day administrative and operational management of the medical student clerkship within the Department of Obstetrics and Gynecology. This position serves as a key member of the undergraduate medical education team and supports the Clerkship Director in ensuring an organized, compliant, student-centered educational experience. The Clerkship Coordinator manages scheduling, evaluations, educational activities, accreditation-related documentation, student communications, and clerkship operations across clinical training sites. The position requires a high degree of independence, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced academic clinical environment.

Requirements

High school diploma or GED required.
Minimum of 5 years of progressively responsible administrative, program coordination, healthcare, higher education, or medical education experience required.
OR Associate degree and 3 years of relevant experience.
OR Bachelor’s degree and 1 year of relevant experience.
Strong organizational, communication, and technology skills required.

Nice To Haves

Knowledge of undergraduate medical education operations and accreditation standards preferred.
Experience in academic medicine, healthcare, higher education, or medical education preferred.
Experience with educational management systems and scheduling software preferred.

Responsibilities

Coordinate and manage all administrative aspects of the clerkship program.
Develop, maintain, adjust and distribute student rotation schedules, call schedules, orientation materials, and clerkship calendars.
Coordinate student assignments to clinical teams, faculty, and affiliate sites.
Ensure students receive timely onboarding information, institutional requirements, and site-specific documentation.
Maintain accurate student records, schedules, and educational documentation.
Manage evaluation processes within educational management systems (e.g., EValue or equivalent platforms).
Assign and monitor student evaluations by faculty and residents.
Track completion of evaluations and escalate delinquent evaluations as appropriate.
Assist with collection and tracking of mid-clerkship feedback to ensure compliance with institutional and LCME requirements.
Coordinate examination administration, proctoring, grading support, and exam security procedures as assigned.
Generate reports related to student performance, evaluations, grading, attendance, and clerkship metrics.
Assist clerkship director with final grade compilation and submission deadlines.
Assist the Clerkship Director with maintaining compliance with LCME accreditation standards and institutional educational policies.
Maintain organized records and documentation related to accreditation, curriculum review, required clinical experiences, and student assessments.
Assist with preparation of reports, surveys, annual reviews, and accreditation materials.
Monitor student completion of required clerkship activities, logs, assignments, and educational requirements.
Coordinate lectures, conferences, small groups, simulation activities, and other educational sessions.
Reserve rooms/prepare virtual links, prepare educational materials, and provide logistical support for educational activities.
Assist faculty with audiovisual and educational technology needs as appropriate.
Maintain lecture archives and educational materials on Blackboard Learn or LMS.
Serve as a primary administrative contact for medical students during the clerkship.
Communicate policies, schedules, deadlines, and expectations to students and faculty.
Address routine student concerns and escalate issues appropriately to clerkship leadership.
Maintain professionalism and confidentiality in handling sensitive student and faculty matters.
Assist with departmental administrative processes related to the clerkship program.
Prepare reports, correspondence, spreadsheets, and presentations.
Support tracking of program-related expenditures and administrative documentation as assigned.
Coordinate meetings and maintain meeting materials and records.
Coordinate collection of materials for Department Chair letters, Clerkship Director letters, scholarship letters, and specialty-specific evaluations.
Maintain tracking system for all requested letters.
ERAS / Residency Application Support.
Upload and manage letters through Electronic Residency Application Service ERAS.
Ensure timely submission of: Chair letters, Clerkship Director letters, Letters of Recommendation, Department forms.
Coordinate standardized letters such as SLOE (Standardized Letter of Evaluation) when required.
Confirm deadlines and specialty-specific requirements.
Maintain FERPA-compliant handling of student records and confidential recommendation materials.
Participate in departmental, institutional, and clerkship coordinator meetings and professional development activities.
Perform other related duties as assigned in support of undergraduate medical education programs.