Administrative Clerk - Mailroom
About The Position
As part of Machinify’s Subrogation Division, the Administrative Clerk supports the day-to-day operations of the mailroom. This is a full-time, in-person position. The role processes incoming and outgoing mail, prepares documents for scanning, scans documents for all departments, and handles outgoing certified mail and tracked deliveries. It also involves operating mailroom and office equipment and delivering mail within the office. This is a non-exempt position paid at $23.00 per hour. Machinify describes success in the role as building a strong understanding of the work, developing relationships and effective time-management habits, applying feedback, and ultimately carrying out responsibilities confidently and efficiently while becoming a trusted collaborator.
Requirements
- 0–1 years of experience in an entry-level position.
- Working knowledge of, or ability to learn, office equipment such as copiers, printers, fax machines, and phone systems.
- Familiarity with Microsoft Office products; proficiency in Word, Excel, PowerPoint, and Outlook.
- Very strong attention to detail and organizational skills.
- Professional written and verbal communication skills.
- Ability to maintain confidential information.
- Integrity and honesty in all aspects of job performance.
- Professional demeanor in all communications.
- Ability to push and pull a mail cart.
- Ability to lift up to 30 pounds.
Responsibilities
- Process all incoming and outgoing mail.
- Manually monitor email folders and prepare documents, including subpoenas and legal correspondence, to be scanned.
- Scan documents for all departments.
- Prepare outgoing certified mail.
- Log items arriving with tracking numbers, such as FedEx and UPS deliveries, in an Excel spreadsheet.
- Operate mailroom machinery and office systems, including a postage machine, copiers, telephone and voicemail systems, and computers.
- Pick up and deliver mail to departments within the office.
- Maintain confidential information and demonstrate integrity, honesty, and professionalism.
Benefits
- PTO
- Paid holidays
- Volunteer days
- Eligibility for health coverage
- Eligibility for vision coverage
- Eligibility for dental coverage
- 401(k) plan participation with company match
- Flexible spending accounts
- Tuition reimbursement
- Eligibility for company-paid life insurance
- Eligibility for company-paid short-term disability benefits
- Eligibility for company-paid parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
