Clerk, Mailroom

Management and Training Corporation•Panama City, FL

7d•Onsite

About The Position

The Mailroom Clerk coordinates mail services at the Bay Correctional Facility and performs postal duties in accordance with applicable Management & Training Corporation, Florida Department of Corrections, and Florida Department of Management Services directives. The role processes inmate correspondence, maintains related records and files, and supports facility and employee mail services. The position reports to the mailroom supervisor. This is a full-time position in Panama City, Florida, scheduled Monday through Friday. The position requires regular physical activity, including moving mail carts, carrying mail bins and packages, climbing stairs, and walking or standing for extended periods. The incumbent must successfully complete annual in-service training requirements and may be assigned other duties within their capabilities.

Requirements

High school diploma or equivalent.
Valid Florida driver’s license with an acceptable driving record, unless waived by management.
Successfully complete annual in-service training requirements.
Ability to perform regular pushing and pulling of mail carts; carry mail bins; lift and move packages; climb stairs; and walk or stand for extended periods.

Nice To Haves

Prior experience in a correctional setting is preferred.

Responsibilities

Process incoming and outgoing inmate correspondence, prepare related forms, and maintain records and files.
Perform administrative duties to ensure offender correspondence is processed in compliance with Florida administrative codes and applicable procedures.
Review incoming books intended for offenders; inspect general offender correspondence, publications, and packages; and maintain records related to mailroom activities.
Sort, open, inspect, and scan inmate correspondence; maintain related records; and deliver inmate mail.
Serve as an authorized courier for registered, special-delivery, or other mail received for employees or inmates.
Sort departmental mail.
Provide information and respond to inquiries regarding routine mailroom procedures.
Maintain contact with U.S. Postal Service personnel and private mail carriers, including UPS and FedEx.
Operate postal equipment and determine required postage.
Prepare forms related to inmate correspondence and mailroom functions.
Deliver outgoing mail to the post office each afternoon.
Ensure offenders do not handle other offenders’ correspondence.
Respond to offender questions, complaints, and requests concerning their correspondence.
Promote positive social skills by modeling appropriate behavior and intervening when inappropriate behavior is observed.
Maintain accountability of inmates and property and adhere to safety practices.
Perform other duties as assigned within the incumbent’s capabilities.