Administrative Clerk III - Administration (HHS)

Walworth County•Elkhorn, WI

1d•Onsite

About The Position

This position is responsible for program clerical support, provision of high-quality customer service and coordination for various program areas within the department. The schedule for this position is Monday - Friday, 8:00 a.m. - 4:30 p.m., with 8 hours per shift and 10 shifts per pay period, representing a 1.00 FTE. Applications are being accepted from current County employees as well as members of the public.

Requirements

High school diploma plus one additional year of formal preparation and two to three years of relevant prior experience.
Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Proven experience with legal and medical terminology.
Knowledge of Trauma Informed Care principles is essential.

Responsibilities

Assist in quality control efforts, monitor, verify and audit records and other materials to ensure compliance with State, Federal, county and departmental documentation requirements, and recommend revisions as needed to support best practice standards.
Reconcile department P-card purchases on a monthly basis, communicate any necessary changes to current P-card users, supervisors and managers, and support new P-card users with understanding the internal p-card process.
Process all invoices by preparing the appropriate Request for Check (RFC) or completing purchase order transactions, and submit all finalized documentation to Accounts Payable for payment.
Enter requisitions to generate new purchase orders so payments can be processed promptly as invoices are received.
Provide support for the division’s day-to-day fiscal responsibilities as assigned.
Provide back-up support for contract processing and other staff as needed.
Compose, type, and distribute routine correspondence and reports.
Communicate information to internal staff, external providers, stakeholders and other individuals.
Process internal departmental invoicing.
Collect, verify and enter data information into various databases to ensure that program and funding requirements are met.
Create spreadsheets to track program data as indicated and compile data and generate result summaries.
Create and maintain paper and electronic filing systems for records, correspondence, and other material.
Review work done by others to check for accuracy, ensure that policies are followed and recommend revisions.
Scan or read incoming materials and check for accuracy, determine how and where they should be classified or filed, and recommend revisions as needed.
Demonstrate a commitment to county safety and risk management efforts.