Clerk (Administration)

J.J. Taylor Companies•Fort Myers, FL

3d•Onsite

About The Position

This role is responsible for processing accounts receivable invoices and payments. The Clerk will also cross-train to perform other accounts receivable functions as needed. The position involves reviewing bank statements, processing daily receipts for deposits, attaching BOLs to invoices for audits, and boxing up monthly documents. Weekly review of A/R accounts and assistance with collections, write-offs, and account clean-up are also key responsibilities. The role includes DNC reporting, assisting with NSF and returned payment collections, 7 Eleven reporting, backing up the settlement clerk, handling customer returned items, contacting accounts, accepting payments, state reporting, and processing prepaid statements monthly. Additional duties include miscellaneous administrative tasks like typing, filing, responding to customer and driver calls, and performing other tasks assigned by the Office Supervisor or Accounting Manager.

Requirements

Able to work effectively in a multi-tasking environment.
Able to organize and prioritize tasks and time to ensure timely completion of tasks and projects.
Able to attend accurately to details.
Displays a friendly, professional and courteous manner at all times when interacting with customers, visitors or facility personnel.
Able to work constructively under stress and pressure in meeting difficult deadlines.
Able to communicate effectively with others and listen attentively when others are speaking.
Possesses knowledge of basic accounting principles.
Able to perform detailed work with numerical data and to make arithmetic computation quickly and accurately.
Intermediate computer skills, including Excel.
Able to adeptly use a 10-key.

Nice To Haves

High School diploma or GED preferred.
Some college accounting courses preferred.
Minimum of 1-2 years’ accounting experience desired.

Responsibilities

Reviews Bank Statements and processes accounts receivable receipts for deposits on a daily basis.
Attach BOLs to invoices for Beverage State Reporting Audits.
Boxes up each month.
Reviews A/R accounts on a weekly basis and assists Office Supervisor in collecting, write offs, and account clean up.
DNC reporting.
Assist in NSF and Return Payment collections.
7 Eleven Reporting of Aged Items.
Back up for settlement clerk.
Handles customer returned items.
Contacting accounts, accepting payments, and state reporting.
Processes prepaid statements on a monthly basis.
Performs miscellaneous administrative duties, such as typing file labels and invoice copies, responding to customer and driver phone calls, etc.
Performs any additional duties and special tasks assigned by Office Supervisor or Accounting Manager.