Administrative Clerk/Clerical Assistant - Courts Division

Harris County Sheriff's Office•Houston, TX

2d•Onsite

About The Position

The Harris County Sheriff's Office is seeking qualified applicants for the Support Staff - Administrative Clerk / Clerical Assistant position in the Courts Division. The Administrative Clerk / Clerical Assistant responsibilities include, but are not limited to, data entry, file maintenance, and supporting the public and law enforcement personnel. Support personnel have access to confidential information. Additionally, under the general supervision of the Courts Division Captain, Lieutenant, and Administrative Sergeant, the Administrative Clerk / Clerical Assistant performs duties that include responding to inquiries, maintaining a filing system, tracking and scanning documents, answering telephones, typing and distributing correspondence, data entry and management, acting as a backup for Payroll and other Admin functions, maintaining training records, correlating, entering, and maintaining documents and data in a Microsoft SharePoint database, managing office inventory and supplies, maintaining a calendar, and complying with state and federal law, Harris County civil service, departmental, bureau, and division rules, regulations, and standard operating procedures. This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. At its discretion, management may assign or reassign duties and responsibilities to this job at any time.

Requirements

High School Diploma or GED
A minimum of one (1) year of paid work experience in an office environment performing clerical duties
Pass the pre-employment HCSO Clerical Skills Test with a minimum overall score of 75% and a typing speed of 35 WPM with 85% accuracy.
Excellent written communication with proper use of grammar, spelling, and punctuation
Effective communication with excellent interpersonal skills
The use of Superion/RMS, SharePoint, FileOnQ, and JWeb, computer software, and standard office software programs such as Adobe, MS Office, Word, Excel, PowerPoint, Outlook, and SharePoint
Analytical/critical thinking and problem-solving
General office methods, procedures, and practices
Principles of record keeping and records management
Public relations and customer service
Reviewing documents and extracting relevant information
Establish and maintain effective working relationships with public officials, outside agencies, court staff, and the general public
Multitask
Manage inventory, statistical reports, and data entry
Work effectively in a team environment as well as independently
Conduct research
Work efficiently with the perspective of HCSO divisions, outside law enforcement agencies, the District and County Courts Staff and Judiciary, and the public
Work overtime and varying duty hours if needed
Good attendance and work history records

Nice To Haves

Bilingual in Spanish

Responsibilities

Respond to inquiries from the public, law enforcement agencies, the District Attorney’s Office, the County Attorney’s Office, County and District Court Staff, and members of the Judiciary
Maintain a filing system of memoranda, letters, documents, and other materials for the Courts Division
Maintain the tracking and scanning of Jury Meal Vouchers, round sheets, and inspection forms
Answer the telephones, take messages, provide information, and refer inquiries to the appropriate party
Type and distribute correspondence
Data entry and management
Act in a backup capacity for Payroll and other Admin functions
Maintain training records
Correlate, enter, and maintain documents and data in a Microsoft SharePoint database.
Office Inventory and Supplies
Maintain a calendar
Comply with state and federal law, Harris County civil service, departmental, bureau, and division rules, regulations, and standard operating procedures
Perform other assignments and duties as required or necessary