Judicial Assistant - Clerical, Administrative Assistant

Vermont Judiciary•Burlington, VT

5d•Onsite

About The Position

The Vermont Judiciary seeks a highly responsible and detail-oriented Judicial Assistant to support the effective operation of the courts and uphold the Judiciary’s commitment to providing fair, timely, and accessible justice. This position performs specialized clerical, customer service, and case-processing duties for the Chittenden Family Court. Work requires accuracy, professionalism, and adherence to established rules, procedures, and statutory requirements. The ideal candidate will have prior administrative or clerical office experience, strong customer service skills, and the ability to manage multiple priorities while maintaining accuracy, professionalism, and confidentiality. Candidates should be motivated to support equal access to justice and uphold the rule of law through professional public service.

Requirements

High school graduation or equivalent
Two years of clerical, customer service, or data entry experience (college training may be substituted on a year-for-year basis)
Strong organizational skills and high attention to detail
Ability to maintain accurate records and provide clear, reliable information
Proficiency with computer systems, data entry, and standard office software
Experience in customer-facing or public service environments
Ability to manage competing priorities and adapt effectively in a fast-paced setting
Clear, professional communication skills and the ability to work collaboratively as part of a team
Demonstrated discretion, professionalism, and sound judgment in handling sensitive information
Positive, empathetic, and respectful approach when interacting with the public and colleagues

Nice To Haves

Experience working in a legal, court, government, banking, healthcare, or other high-volume administrative setting
Experience scheduling, managing records, or processing detailed documentation
Experience handling sensitive or confidential information

Responsibilities

Perform specialized clerical functions including docket entry, case updates, processing filings, and preparing routine orders and documents for judicial review.
Support court hearings by performing operator functions such as real-time data entry and operating courtroom audio/video systems.
Provide respectful, informed customer service to court users by explaining court processes, directing individuals to appropriate resources, and assisting with general inquiries while maintaining confidentiality and avoiding legal advice.
Apply knowledge of statutes, court rules, and procedures established by the Court Administrator’s Office to ensure consistency and compliance.
Monitor case flow using Judiciary case management tools and adjust workflow to promote timely case movement.
Follow cybersecurity protocols and safeguard sensitive information in alignment with Judiciary standards.
Complete financial tasks including collection of fines and fees, reconciliation of tills, and preparation of accounting documentation.
Interact with state agencies and utilize authorized databases (VCIC, VOWS) to support case-related processes.
Assist with juror program functions including summonses, excusals, and payments.
Participate in training, committees, cross-divisional support, and projects that strengthen Judiciary operations.
Perform additional duties as assigned to support consistent and effective court operations.