Division Administrative Assistant

The MITRE Corporation•McLean, VA

1d•$73,600 - $110,400•Onsite

About The Position

At MITRE, your passion fuels work that impacts our nation and improves lives. This is where your skills strengthen national security, cybersecurity, health, transportation, and citizen services. We’re a nonprofit engineering, applied research, and advanced technology organization working in the public interest. With objectivity and integrity at our core, we lead federally funded research and development centers for U.S. government agencies – collaborating with industry and academia to deliver integrated, high-impact solutions that advance our nation’s health, security, and prosperity. Our people tackle the toughest technical challenges, supported by competitive benefits, meaningful career development, and a culture of innovation, collaboration, and technical excellence. Choose MITRE for a career with purpose — and help shape the future. MIRTE’s State Department Programs Division (P770), within the Center for Securing the Homeland (CSH P700), is seeking an experienced and motivated administrative assistant. This successful candidate will operate as an integral part of the P700 administrative support team, working closely with the Center’s executive assistant and other division assistants. This role includes management of schedule, travel, meetings, web/SharePoint products/sites and business office operations for division activities and may include access to and safeguarding of sensitive and classified information. The Administrative Assistant will provide this support across the Center, working closely with all the division directors, and exercising confidentiality, tact, and professionalism. This will include facilitating senior level engagements with State Department, Homeland Security, and industry leadership as well as with foreign dignitaries. This position is onsite full-time in McLean, VA. Candidate must be local to the Washington, D.C. metropolitan area.

Requirements

Typically requires a minimum of 4 years of related experience with a High School Diploma or equivalent in education, or 3 years’ experience and an associate degree, or equivalent combination of education and related work experience.
Proficiency with MS Office 365 (Outlook, Word, PowerPoint, Excel, SharePoint, and Teams).
Ability to deal effectively and professionally with all levels of personnel, customers, and visitors.
Strong independent judgment, accuracy, and meticulous attention to detail, with consistent follow-through on a broad range of administrative tasks.
Demonstrated ability to proactively anticipate the short- and long-term support needs of the staff and collaborate effectively with colleagues at every level of the organization.
Strong organizational skills that reflect ability to anticipate, plan, perform, and prioritize multiple tasks seamlessly with considerable emphasis on self-initiation and independent decision making.
Ability to effectively manage multiple tasks simultaneously with minimum supervision.
Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with internal and external stakeholders
Must demonstrate a high level of poise, tact, professionalism, discretion, and diplomacy in dealing with highly sensitive information.
Must be eligible to obtain and maintain a Secret U.S Government issued Security Clearance. Per the U.S. Government’s eligibility requirements, you must be a U.S Citizen to be considered for a security clearance.
This position has an on-site requirement of 5 days a week on-site.

Nice To Haves

Experience with expense management software (e.g., Concur).
Experience with Workday or similar HR/enterprise systems.
Strong self-organization and time management skills, with a high degree of initiative and the ability to prioritize competing demands.
Exceptional organizational skills and a project-management mindset toward managing office responsibilities and recurring processes.

Responsibilities

As the cross-division administrative lead, you will be expected to work independently with only high-level supervision and be able to act on general instructions for new or challenging assignments.
The division administrator will work collaboratively with other Division and Center support staff on complex or large-scale tasks.
Support Division Operations: Assist in the coordination and streamlining of division processes, communication, and tools.