Administrative and Caregiver Assistant

Baptist Children's Home•Zionville, NC

11h•Onsite

About The Position

The Administrative / Caregiver Assistant works as a team member in the Developmental Disabilities Ministry (I/DDM), overseeing the day-to-day activities and needs of residents in care and supporting individual and group relationships in assigned areas. The role demonstrates the Agency’s purpose, philosophy, policies, and procedures, and works under the supervision of the Group Home Administrator/Qualified Professional (QP). The position combines administrative duties with direct support for residents and Direct Support Professionals. Responsibilities include maintaining resident and personnel records, helping coordinate staff training and resident paperwork, supporting household activities and appointments, and assisting with safety, maintenance, and compliance tasks. The assistant also participates in staff orientation, training, treatment-team meetings, and planning meetings as directed. The role is based in a group home setting and involves regular contact with colleagues and outside individuals and groups. The employee must maintain confidentiality, represent Baptist Children’s Homes of NC, Inc. professionally, and comply with agency policies, safety requirements, and applicable licensing and monitoring expectations.

Requirements

Meet the general qualifications for employment outlined in the Agency’s personnel policies.
Be at least 21 years of age.
Have a high school diploma or equivalent.
Meet North Carolina Division of Facility Services and Mental Health qualifications for paraprofessionals.
Have education, experience, skills, and abilities compatible with the responsibilities of the role.
Possess a valid driver’s license and a safe driving record.
Be able to read, write, and complete necessary documentation.
Be able to present information and respond to questions from supervisors, parents, therapeutic programs, counselors, team members, and others within I/DDM.
Be able to interpret written, oral, diagram, or schedule instructions and draw conclusions.
Comply with agency confidentiality policies and HIPAA regulations concerning client information.
Be able to drive a 12-passenger van and get in and out of it unassisted.
Be able to use Microsoft applications and operate standard kitchen equipment.
Meet the physical demands of regularly driving and getting in and out of a 12-passenger van unassisted, walking up and down stairs, sitting, standing, reaching, talking and/or hearing, and lifting up to 50 pounds.

Nice To Haves

Advanced education is preferred.
Prior experience is preferred but not required.

Responsibilities

Demonstrate a Christian spirit and lifestyle in daily work and maintain working knowledge of agency structure, services, policies, procedures, and job requirements.
Support residents in exercising their rights and maintain confidentiality regarding residents and their records.
Assist Direct Support Professionals with transportation, household shopping, meal preparation, medication administration, household cleaning, and medical appointments as needed; fill in for direct support staff when needed.
Review and mail weekly auto reports, tally personal care documentation for Administrator signature, and complete daily filing in resident charts and filing in personnel files as needed.
Help track staff training needs and update schedules; track annual and other paperwork updates, medical appointments, and signatures, and assist with completing updates.
Assist with planning and completing home activity calendars and newsletters and send them to families and DDM Administration.
Record minutes of staff, safety committee, and parent meetings.
Track and schedule van maintenance; maintain home photo albums and scrapbooks; track and complete requisitions for office supplies.
Assist with resident cash and checking closeouts, Special Assistance check paperwork, therapeutic leave forms, event forms, emergency supplies, food-supply inventory, admissions paperwork, quarterly personal-funds audits, gift forms, thank-you notes, resident wage submissions to Social Security, PQI paperwork, maintenance contacts, and monthly progress-note prompt tallies.
Maintain current SDS sheets in houses and schedule annual fire-extinguisher checks; assist caregivers with monthly fire-extinguisher and emergency-light checks.
Follow sanitation, safety, and building-code requirements and cooperate with licensing and monitoring agencies.
Represent the agency professionally, maintain agency professional standards, build and maintain team relationships, respect team members’ rights, and keep team members informed of cottage changes.
Participate in the agency’s PQI program as needed and maintain communication with the supervisor.
Participate in new-staff orientation, monthly and annual training, other requested or required training, treatment-team meetings, and planning meetings as directed.
Perform other duties as assigned by the supervisor.