Administrative Asst

The Shaw Group•Beaumont, TX

About The Position

The Shop Administrator manages, organizes, and maintains company documents to ensure accuracy, accessibility, and compliance with internal and external standards. The role supports project teams, management, and other departments by maintaining document workflows, version control, and records retention in a structured and efficient manner. The position coordinates technical document flow between internal departments, clients, and vendors; maintains electronic and physical filing systems; and supports audits, compliance checks, and regulatory submissions. It also safeguards sensitive documents and trains staff on document management procedures.

Requirements

At least 2 years of experience in document control, records management, or administrative support.
Strong knowledge of document management systems (DMS), databases, and MS Office Suite.
Strong organizational skills and attention to detail and accuracy.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong communication and interpersonal skills for working with teams and external partners.
Ability to reach, stand, walk, use fingers, grasp, feel, talk, hear, see, and perform repetitive motions.
Sedentary work involving sitting most of the time, with exertion of up to 10 lbs. occasionally and/or a negligible amount of force frequently or constantly.

Nice To Haves

Associate or bachelor’s degree in business administration, Information Management, or a related field; equivalent experience is considered.
Experience in construction, engineering, or manufacturing industries.

Responsibilities

Establish, implement, and maintain document control procedures in accordance with company policies and industry standards.
Receive, review, and distribute documents such as contracts, drawings, specifications, reports, and correspondence.
Ensure proper document version control, numbering, formatting, and filing.
Maintain electronic and physical filing systems for retrieval of current and archived documents.
Monitor and track document revisions, approvals, and distribution to ensure accuracy and consistency.
Coordinate the flow of technical documents between internal departments, clients, and vendors to support project teams.
Train staff on document management procedures and ensure organizational compliance.
Prepare document status reports and provide updates to management as needed.
Assist with audits, compliance checks, and regulatory submissions by providing accurate documentation.
Safeguard the confidentiality and security of sensitive documents.