Administrative Associate - Nursing Office 2PM-10PM Flexible
About The Position
NYU Langone Hospital—Brooklyn is hiring an Administrative Associate to support timekeeping, payroll, and workforce management operations for Nursing and Patient Care Services. The role ensures employee timecards are accurate, complete, and compliant in MyTime and related systems, and performs daily staffing edits, schedule uploads, and real-time system adjustments to support operational needs and payroll processing. The associate collaborates with nursing leadership, department managers, and payroll to maintain accurate labor data, support regulatory compliance, and improve workforce management. Where applicable, the role also supports nurse staffing decisions by aligning workforce deployment with census demands, acuity trends, and budget targets. The position is listed as 2 PM–10 PM Flexible. Candidates must have a high school diploma or equivalent, prior experience in timekeeping, payroll support, workforce management, or a related operational role, strong attention to detail, and proficiency with workforce management systems such as MyTime/Kronos and Microsoft Office. Prior healthcare experience is preferred; three or more years of secretarial and administrative experience is also preferred. Effective communication with all levels of the organization is required. The posted annual salary range is $52,228.33–$52,228.34. The employer describes a comprehensive benefits and wellness package, including financial security benefits, a generous time-off program, employee resource groups, and an employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive-care well-being.
Requirements
- High school diploma or equivalent.
- Prior experience in timekeeping, payroll support, workforce management, or a related operational role.
- Strong attention to detail and ability to manage high-volume, deadline-driven work.
- Proficiency in workforce management systems, such as MyTime/Kronos.
- Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
- Ability to communicate effectively with all levels of the organization.
Nice To Haves
- Three or more years of secretarial and administrative experience.
- Prior healthcare experience.
Responsibilities
- Review, modify, and reconcile employee timecards in MyTime for accuracy, completeness, and compliance with organizational policies, labor regulations, and applicable collective bargaining agreements.
- Investigate and resolve timekeeping discrepancies, including missed punches, incorrect pay codes, overtime entries, premium-pay adjustments, and leave balances; document and obtain approval for corrections.
- Perform daily staffing edits and real-time MyTime updates to align schedules with actual hours worked and operational needs.
- Prepare, validate, and support payroll processing by confirming accurate reporting of regular hours, overtime, differentials, and paid time off.
- Upload schedules and adjust them to reflect coverage changes, call-outs, float assignments, and other staffing modifications.
- Support real-time nurse staffing decisions, where applicable, by coordinating assignments, facilitating unit coverage adjustments, and reallocating resources in response to census, acuity, and call-outs.
- Source supplemental staff as indicated by staffing guidelines and work with nursing leadership to help ensure adequate staffing, where applicable.
- Prepare and distribute daily staffing reports and other assigned reports.
- Support labor productivity tracking and staffing model alignment by maintaining accurate workforce data.
- Serve as a primary resource for employees and managers with timekeeping and payroll-related inquiries.
- Collaborate with nursing leadership and department managers to resolve timekeeping issues.
- Use workforce management systems to streamline workflows and improve data integrity.
Benefits
- Financial security benefits.
- Generous time-off program.
- Employee resource groups for peer support.
- Employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive-care well-being.
- Comprehensive benefits and wellness package supporting employees and their families.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
