Administrative Associate - Nursing Office 2PM-10PM Flexible

NYU Langone Health • Brooklyn, NY

2d • Onsite

About The Position

NYU Langone Hospital—Brooklyn is seeking an Administrative Associate to support operational coordination of timekeeping, payroll-related functions, and workforce management for Nursing and Patient Care Services. The role is responsible for accurate and compliant employee timecards in MyTime and related systems, including daily staffing edits, schedule uploads, real-time system adjustments, and payroll preparation. The position collaborates with nursing leadership, department managers, and payroll to maintain accurate labor data, support regulatory compliance, and promote efficient workforce management. Where applicable, it also supports nurse staffing decisions by aligning workforce deployment with census demands, acuity trends, and budgetary targets.

The role serves as a resource for employee and manager questions about timekeeping and payroll and supports labor productivity tracking and staffing model alignment. The position is based at NYU Langone Hospital—Brooklyn in Sunset Park, Brooklyn. The advertised shift is 2 PM–10 PM, with flexibility noted in the title.

Requirements

• High school diploma or equivalent.
• Prior experience in timekeeping, payroll support, workforce management, or a related operational role.
• Strong attention to detail and ability to manage high-volume, deadline-driven work.
• Proficiency with workforce management systems such as MyTime/Kronos and with Microsoft Office Suite, including Excel, Outlook, and Word.
• Ability to communicate effectively with all levels of the organization.

Nice To Haves

• Three or more years of previous secretarial and administrative experience preferred.
• Prior healthcare experience preferred.

Responsibilities

• Review, modify, and reconcile employee timecards in MyTime for accuracy, completeness, and compliance with organizational policies, labor regulations, and applicable collective bargaining agreements.
• Investigate and resolve timekeeping discrepancies, including missed punches, incorrect pay codes, overtime entries, premium pay adjustments, and leave balances; document and obtain approval for corrections.
• Perform daily staffing edits and real-time MyTime updates to align schedules with hours worked and operational needs.
• Prepare, validate, and support payroll processing by confirming accurate reporting of regular hours, overtime, differentials, and paid time off.
• Upload schedules and adjust them to reflect coverage changes, call-outs, float assignments, and other staffing modifications.
• Support real-time nurse staffing decisions, where applicable, by coordinating assignments, facilitating unit coverage adjustments, and reallocating resources in response to census, acuity, and call-outs.
• Source supplemental staff as indicated by staffing guidelines.
• Work with nursing leadership to help assure adequate staffing, where applicable.
• Prepare and distribute daily staffing reports and other reports as assigned.
• Support labor productivity tracking and staffing model alignment by maintaining accurate workforce data.
• Serve as a primary resource for employees and managers regarding timekeeping and payroll-related inquiries.
• Collaborate with nursing leadership and department managers to resolve timekeeping issues.
• Use workforce management systems to streamline workflows and improve data integrity.

Benefits

• Comprehensive benefits and wellness package.
• Financial security benefits.
• Generous time-off program.
• Employee resource groups for peer support.
• Employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED