Administrative Associate

Cowley County•Winfield, KS

8d•Onsite

About The Position

The employee in this position will coordinate office activities and perform administrative assignments for the County Administrator and Administrative Office staff in support of the on-going operations of the office. Administrative assignments include such duties as office coordination, receiving and directing incoming telephone calls, assisting visitors, filing documents, ordering supplies, preparing, and maintaining office records, reports, and correspondence.

Requirements

Any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
High School Diploma or GED is required.
Knowledge of clerical and office procedures.
Knowledge of basic office equipment.
Good knowledge of English, grammar, spelling, and punctuation.
Ability to type and enter data accurately and proficiently.
Skills in the use of a personal computer and related software.
Skilled in time management and multi-tasking.
Ability to prepare reports and maintain records.
Ability to communicate effectively orally and in writing.
Ability to maintain confidentiality.
Ability to make decisions and prioritize under high stress.
Problem solving and decision-making skills are a factor in this position.

Responsibilities

Receives incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel.
Screens and greets visitors to the office.
Assist in providing routine information to County Administrator, office staff, county personnel and the public.
Opens, sorts, and delivers mail within the administrative office.
Prepares letters, packages, and other outgoing materials for mailing.
General data entry and production of printed materials, as required by staff.
Creates agenda for County Commission meetings with all supporting documents.
Prepares new employee files and documents.
Files documents for the administrative office.
General record keeping.
Assists with preparation of the County budget.
Covers for other administrative office staff in various county departments if needed.
Other related duties as deemed necessary or as required.