Administrative Associate

St. Joseph Orphanage•Sharonville, OH

4d•Onsite

About The Position

Saint Joe’s is seeking an Administrative Associate to manage the front desk’s daily tasks and to help provide confidential, clerical support to managers, teams, and departments. This is an excellent opportunity for a personable, proactive professional who wants to grow their administrative skills, support diverse teams, and make a meaningful impact.

Requirements

Must be at least 18 years of age
High school graduate or GED required
Proficiency with Microsoft Office suite required
Strong attention to detail and organizational skills
Excellent communication and interpersonal skills
Ability to work collaboratively with multiple departments and teams
Ability to manage priorities, maintain confidentiality, and follow through on assignments

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Act as the main point of contact for general inquiries via phone, email, or in-person
Respond promptly to information requests and general office inquiries
Screen and direct calls to appropriate staff or departments
Greet, screen, and direct visitors to the appropriate staff and/or location
Ensure lobby and front desk remain clean, organized, and welcoming
Sort and distribute daily mail
Accept and distribute packages delivered to lobby
Maintain office supplies inventory and assist with purchasing
Provide confidential administrative and clerical support to staff
Organize and maintain agency filing systems/databases
Coordinate reservation of agency meeting spaces
Assist with reservation of agency event spaces
Assist with management of agency calendars
Assist with special projects and, if appropriate, assume responsibility for the development, administration, and promotion of specific projects
Train individuals providing back-up support to the front desk