Administrative Associate III

Texas A&M University System•Canyon, TX

About The Position

The Administrative Associate III assists College of Engineering leadership at West Texas A&M University by providing administrative and operational support. The role serves students, faculty, staff, and external constituents while coordinating student recruitment, advising, faculty support, research initiatives, and College programs. It supports the College’s efficient operation through communications, event coordination, data management, assessment, and other administrative functions. The position also supports College events, student organizations, research activities, course scheduling, recruitment and advising processes, and the maintenance of College records and online information. Other duties may be assigned.

Requirements

High school diploma or equivalent combination of education and experience.
Three years of related experience.
Skills in word processing, spreadsheets, databases, and email.
Ability to maintain the security and integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, the electrical grid, hazardous waste treatment systems, or water treatment systems.

Nice To Haves

Associate degree in a related field.
Five years of related experience in higher education.

Responsibilities

Serve as a resource for students, constituents, faculty, and the broader university by answering questions about College of Engineering policies and programs.
Provide administrative support, including answering phone calls, scheduling meetings, managing events, assisting visitors, and performing general office duties.
Maintain faculty advising assignments, schedule advising appointments, coordinate faculty for College visits, and assist with prospective student tours.
Support student recruitment and ingress by communicating with prospective students and families, responding to student inquiries, and providing student support.
Provide administrative and operational support for College of Engineering student organizations, professional chapters, programs, and activities.
Manage paperwork and correspondence for the pre-engineering high school program.
Support College research initiatives by assisting with grant-related activities, coordinating research events and workshops, and providing administrative support for faculty research projects.
Help maintain and update the College website.
Assist with student worker hiring and faculty travel arrangements.
Assist with course scheduling, assessment data entry, data collection and analysis, and maintaining College files and records.
Contribute to College event setup and takedown.
Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with people of different cultures or backgrounds.
Complete required System, University, and job-specific online training courses on time, maintaining 100% compliance.
Perform other duties as assigned.