Administrative Associate III - District Attorney

Wisconsin Department of Workforce Development • Stevens Point, WI

19h

About The Position

The Administrative Associate III supports the Portage County District Attorney’s Office through reception, administrative, and legal assistance duties. The position is scheduled Monday through Friday, 40 hours per week, on the day shift, with pay starting at $22.00 per hour.

Reception and administrative work includes answering calls, greeting and directing visitors, handling incoming and outgoing mail and faxes, photocopying and coordinating copier service, preparing subpoenas and discovery materials, mailing judgments of conviction, assisting with reports and legal documents, obtaining certified driving records, managing search warrants, maintaining and closing files, preparing payroll for supervisor approval, producing office publications and reports, creating court visuals, maintaining the legal library, and supporting other office staff and assigned projects.

Legal assistance work includes reviewing case files; drafting and processing legal documents, correspondence, and forms; coordinating court hearing schedules; compiling information from law enforcement reports and other records; preparing criminal or forfeiture complaints based on applicable statutes and crime elements; reviewing fingerprint and final disposition information for accurate charges and NCIC codes; maintaining case-related statistical and warrant data; accessing court, transportation, and other records; entering required information into the PROTECT system; and completing continuing training on that system.

Requirements

• High school diploma or equivalent.
• Two years of office work experience with increasing responsibility.
• Experience with computer systems, including MS Office.
• Any combination of education and experience that provides the required knowledge, skills, and abilities.

Nice To Haves

• Associate degree in business or a related field.
• Prior customer service work experience.
• Prior law office work experience.

Responsibilities

• Answer telephone calls and greet visitors courteously; refer calls and direct visitors to the appropriate person.
• Collect and distribute incoming mail and faxed materials, prepare and distribute outgoing mail and faxes, and assist staff with mailing documents.
• Photocopy documents, arrange copier repairs, and provide quarterly copier count readings to the equipment vendor.
• Prepare and mail subpoenas and enter them upon return; prepare and send discovery materials and invoices; copy law-enforcement evidence or discovery DVDs for discovery.
• Mail judgments of conviction to the appropriate individuals.
• Review law enforcement reports and Department of Transportation documents and assist in preparing information and documents for legal associates and attorneys.
• Obtain certified copies of driving records.
• Manage search warrants and assign them to attorneys for review.
• Close, scan, and purge files; retrieve closed files from storage when needed.
• Prepare payroll for supervisor approval.
• Prepare the office newsletter and District Attorney annual report and website materials at the District Attorney’s direction.
• Review and type jury labels; create charts and visual aids for court cases; and maintain legal library books.
• Assist Legal Associates and with opening files in Protect via eRefferal; review and send complaints related to Public Defender office requests.
• Carry out other duties and work assigned by the District Attorney and Office Supervisor.
• Review case files and draft, prepare, and process legal documents, correspondence, and forms.
• Coordinate court hearing schedules with law enforcement, social workers, witnesses, judges, and district attorneys.
• Review and compile required data from law enforcement reports, District Attorney’s files, and criminal complaints.
• Provide mandatory reports to the state.
• Analyze information, apply it to the relevant statute, and include the elements of the crime as the basis for criminal or forfeiture complaints.
• Review CIB/NCIC Fingerprint/Final Disposition Reports to determine accurate charges and NCIC codes and provide the information to the Clerk of Courts.
• Compile and maintain accurate statistical data for worthless check case reports.
• Maintain the warrant list from Time systems based on status.
• Use computer systems to receive and analyze CCAP, DOT, and other records.
• Enter required data into the PROTECT computer system and maintain system knowledge through continuing training.

Benefits

• Vacation available on day one.
• Choice of two health insurance plans.
• Wellness incentive up to $600 per year.
• Dental insurance and flexible spending account options.
• Wisconsin Retirement System with a 7.2% County contribution.
• Paid holidays and sick leave.
• County-paid life and long-term disability insurance for employees working 30 or more hours per week.
• Employee Assistance Program.
• 457(b) Deferred Compensation Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED