Administrative Associate III

Texas A&M - Kingsville•Kingsville, TX

9d•Onsite

About The Position

Works under general supervision and provides advanced administrative support for the Department of Military Science (ROTC) at Texas A&M University–Kingsville. The position maintains fiscal, administrative, and academic records; supports office operations and scheduling; and serves as a liaison between ROTC and the University on administrative policies and procedures. The role also assists with course scheduling, faculty loads, student registration permits, and faculty and staff searches. The position requires a high school diploma or equivalent combination of education and experience, and three years of related experience. Familiarity with U.S. Army or military administrative processes and prior administrative support in a military, Army ROTC, or military-affiliated educational environment are preferred. Work must be performed safely and in compliance with applicable University and System requirements. The role is security-sensitive and requires export-control authorization before employment begins. Employees are expected to provide exceptional, student-centered customer service, maintain confidentiality, and comply with applicable laws, policies, regulations, rules, and procedures.

Requirements

High school diploma or an equivalent combination of education and experience.
Three years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to handle sensitive information and maintain confidentiality.
Must obtain export-control authorization before starting employment.
Must perform tasks safely and comply with System and University safety requirements.
Must comply with applicable state and federal laws and codes and Texas A&M University System and University policies, regulations, rules, and procedures.
Commitment to Caring Campus principles, with the ability to provide exceptional customer service, foster positive relationships, and promote a welcoming, responsive, and student-centered environment.

Nice To Haves

Familiarity with U.S. Army or military administrative processes, procedures, and organizational operations.
Previous experience providing administrative support in a military, Army ROTC, or other military-affiliated educational environment.

Responsibilities

Provide advanced administrative support and maintain office schedules and appointments.
Research and analyze administrative requirements for programs or projects and provide technical information on procedures, services, and programs.
Assist in developing office procedures, including complex or specialized functions; explain, apply, interpret, and communicate policies and procedures and may monitor compliance.
Maintain fiscal, administrative, and academic records; verify, process, and review forms, reports, tables, and other documents.
Coordinate maintenance of files, records, office supplies, equipment, and office reference materials, including online materials.
May deliver, pick up, or receive cash payments, documents, supplies, or materials.
Assist with course scheduling, faculty loads, and lifting student permits for registration.
Assist with faculty and staff searches.
May assist management with student workers and support staff, including handling complex confidential matters.
Serve as a general liaison between ROTC and the University on administrative policies and procedures.
Assist in planning special events and arranging meetings, appointments, conferences, and travel.
May coordinate facilities, equipment, and food for meetings, seminars, and other special events.

Benefits

Competitive benefits through the Texas A&M University System, subject to applicable rules, policies, and eligibility.
Medical insurance, with employee-only coverage listed at $0–$30 per month after the university contribution; the university covers up to 83% of premiums for other listed coverage tiers.
Dental and vision insurance.
Life insurance, accidental death and dismemberment insurance, and long-term disability insurance.
Flexible Spending Account and Day Care Spending Account.
On-campus wellness opportunities.
Counseling, work-life assistance, financial resources, and legal resources.
Employee Tuition Assistance Program and book scholarships.
Public Service Loan Forgiveness.
Retirement through the Teacher Retirement System of Texas or Optional Retirement Plan, depending on position.
Voluntary tax-deferred account or deferred compensation plan.
At least 8 hours of vacation leave per month.
8 hours of sick leave per month.
8 hours of paid birthday leave.
12–15 paid holidays per year.
Professional development opportunities.