Administrative Associate III

Texas A&M University System•Kingsville, TX

11d•Onsite

About The Position

Texas A&M University–Kingsville is hiring an Administrative Associate III to provide advanced administrative support for the Department of Military Science (ROTC) under general supervision. The position maintains fiscal, administrative, and academic records; supports office operations and scheduling; and serves as a liaison between ROTC and the University regarding administrative policies and procedures. It also supports course scheduling, faculty loads, student registration permits, and faculty and staff searches. The role involves researching administrative requirements, applying and communicating procedures, coordinating records and office resources, and assisting with meetings, travel, and special events. The position is security-sensitive and requires export-control authorization before employment begins. The successful candidate must comply with applicable laws, university and System policies, and safety requirements, and contribute to a welcoming, responsive, student-centered environment. Texas A&M University–Kingsville describes its culture as mission-driven and focused on teaching, research, service, student success, and community engagement. Employees participate in the University’s Shared Values, 4 Disciplines of Execution activities, and Caring Campus mindset.

Requirements

High school diploma or an equivalent combination of education and experience.
Three years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to handle sensitive information and maintain confidentiality.
Ability to perform all duties safely and comply with System and University safety requirements.
Ability to obtain export-control authorization before starting employment.
Compliance with state and federal laws and codes and Texas A&M University System and University policies, regulations, rules, and procedures.
Commitment to Caring Campus principles and ability to provide exceptional customer service, foster positive relationships, and promote a welcoming, responsive, student-centered environment.

Nice To Haves

Familiarity with U.S. Army or military administrative processes, procedures, and organizational operations.
Previous administrative support experience in a military, Army ROTC, or other military-affiliated educational environment.

Responsibilities

Provide advanced administrative support and maintain office schedules and appointments.
Research and analyze administrative requirements for programs or projects and provide technical information about procedures, services, and programs.
Assist in developing office procedures, including complex or specialized functions; explain, apply, interpret, and communicate policies and procedures; and monitor compliance as needed.
Maintain fiscal, administrative, and academic records; verify, process, and review forms, reports, tables, and other documents.
Coordinate files, records, office supplies, equipment, and office reference materials, including online materials.
Deliver, pick up, or receive cash payments, documents, supplies, or materials as needed.
Assist with course scheduling, faculty loads, and student registration permits.
Assist with faculty and staff searches.
Assist management with student workers and support staff, including complex confidential matters, as needed.
Serve as a general liaison between ROTC and the University on administrative policies and procedures.
Assist with planning special events and arranging meetings, appointments, conferences, and travel.
Coordinate facilities, equipment, and food for meetings, seminars, and other special events as needed.
Perform other duties as assigned.

Benefits

Competitive benefits through the Texas A&M University System, subject to rules, policies, and eligibility.
Medical insurance, including Employee Only coverage for $0–$30 per month after the university contribution; the university covers up to 83% of premiums for listed coverage tiers.
Dental and vision insurance.
Life insurance, accidental death and dismemberment insurance, and long-term disability insurance.
Flexible Spending Account and Day Care Spending Account.
On-campus wellness opportunities and programming.
Counseling, work-life assistance, financial resources, and legal resources.
Employee Tuition Assistance Program, book scholarships, and Public Service Loan Forgiveness.
Teacher Retirement System of Texas or Optional Retirement Plan, depending on position, and a voluntary tax-deferred account/deferred compensation plan.
At least 8 hours of vacation leave per month, 8 hours of sick leave per month, 8 hours of paid birthday leave, and 12–15 paid holidays per year.
Professional development opportunities.