Administrative Associate III

Gulfstream Aerospace Corporation•Savannah, GA

2d•Onsite

About The Position

Under limited supervision, provides administrative support and coordinates specific activities as assigned within the department. Possesses familiarity with corporate operations and staff. Performs a wide range of administrative support duties as required, including but not limited to using word processing and spreadsheet applications on a PC, filing, directing phone and in-person requests for information, preparation of internal correspondence, schedule and travel coordination, mail processing, and departmental meeting support. Accomplishes specific departmental responsibilities in accordance with published departmental work instructions. Maintains department procedures and work instructions. Works with specialized software applications to develop controls and reports for the department, division or company. Participates in the administrative tracking of departmental budget, annual objectives and strategic planning efforts. Participates in departmental or cross-functional teams as appropriate. Assist in procedure development as required. Maintain accurate records as required. Acts in a safe manner and seeks to ensure the safety of others in the immediate work environment. Perform other duties as assigned. This job requires one to be able to read, write, speak, and understand the English language.

Requirements

High School Diploma or GED required.
4 years demonstrated administrative experience is required.
Experience in administering documentation systems and basic office administration is required.
The use of sophisticated office equipment and software is required.
PC literacy is necessary as well as demonstrable proficiency in grammar, spelling, typing, composition and math.
Demonstrated proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to read, write, speak, and understand the English language.

Nice To Haves

Additional business office training is desirable.

Responsibilities

Coordinate and book domestic and international travel arrangements for employees
Plan, organize, and execute employee celebration and recognition events
Provide logistical support for business flights, including coordinating lunches and catering as needed
Prepare, process, and reconcile employee expense reports in a timely and accurate manner
Maintain and update daily schedules to support meetings and operational planning
Act as secondary support to the Executive Assistant during absences
Performs a wide range of administrative support duties as required, including but not limited to using word processing and spreadsheet applications on a PC, filing, directing phone and in-person requests for information, preparation of internal correspondence, schedule and travel coordination, mail processing, and departmental meeting support.
Accomplishes specific departmental responsibilities in accordance with published departmental work instructions.
Maintains department procedures and work instructions.
Works with specialized software applications to develop controls and reports for the department, division or company.
Participates in the administrative tracking of departmental budget, annual objectives and strategic planning efforts.
Participates in departmental or cross-functional teams as appropriate.
Assist in procedure development as required.
Maintain accurate records as required.
Acts in a safe manner and seeks to ensure the safety of others in the immediate work environment.
Perform other duties as assigned.