Administrative Associate II

Town of Leesburg • 43234 Edwards Ferry Road Leesburg, VA

8d • Onsite

About The Position

The Town of Leesburg is seeking a creative, proactive, and customer-service-oriented Administrative Associate II to join the Water Supply Division in the Department of Utilities. This role offers a chance to grow with the organization, with opportunities for tuition reimbursement, certification training, and learning about multiple industries. The Town of Leesburg is a vibrant community located west of Washington D.C., known for its innovation and career development support. The position involves performing secretarial, administrative, financial, and contract support work, including maintaining computerized files, preparing reports, processing invoices and bills, handling correspondence, answering calls, and processing mail. Additionally, the role supports budget analysis, contract management, purchase order entry, accounts payable, and purchase card processing.

Requirements

• High School diploma or GED equivalent.
• Minimum of six (6) years of administrative support experience.
• Experience handling a wide array of financial, budgeting and procurement matters.
• Experience working with top management officials and supervisors in an organization.
• Proficiency in all MS Suite applications and applications appropriate to the position.
• Excellent communication and customer service skills.
• Ability to manage priorities and workflow.
• Possession of a valid driver’s license and a safe driving record.

Nice To Haves

• Coursework in computers or business administration.
• Experience with financial and asset management software, preferably Tyler Technologies.
• Experience in local government or public utilities.
• Bilingual in English/Spanish.

Responsibilities

• Maintaining and updating various types of computerized files.
• Typing and preparing operational reports.
• Processing invoices and bills using the Town’s financial system.
• Handling correspondence.
• Answering and directing incoming calls.
• Processing of daily mail.
• Providing support for budget analysis and planning.
• Providing support for contract management.
• Providing support for purchase order entry.
• Providing support for accounts payable.
• Providing support for purchase card processing.

Benefits

• Tuition reimbursement
• Certification training
• Membership to the Town's full-service recreation center
• Enrollment into the Virginia Retirement System
• Excellent healthcare insurance
• Other fringe benefits
• Competitive compensation
• Affordable health insurance coverage
• Optional 457(b) retirement plan with a Town matching contribution
• Flexible spending accounts
• Voluntary benefits
• Employee assistance program (EAP)
• Optional payroll Roth IRA
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED