Administrative Associate II (Mailroom) - Nash Correctional Institution
About The Position
The Administrative Associate II (Mailroom) works at Nash Correctional Institution, a medium-custody male correctional facility, and reports to the Fiscal Sergeant II. The position processes, reviews, and distributes outgoing mail, packages, legal mail, certified mail, and courier mail. It also supports facility security by reviewing incoming mail and publications for prohibited items, contraband, or content that may threaten the facility’s safety, security, or orderly operation. The role handles offender financial documents, responds to information requests, and performs daily mail pickup and delivery, including delivery to assigned locations within the facility. This requires substantial walking, including in inclement weather, and lifting mail crates and packages weighing up to 25 pounds. Contact with offenders is limited. This is a full-time position working 40 hours per week, Monday through Friday, from 8 a.m. to 5 p.m. Work beyond the normal schedule may be required to meet business needs. The minimum qualification is a high school diploma or GED and one year of administrative experience, or an equivalent combination of education and experience.
Requirements
- High school diploma or GED and one year of administrative experience, or an equivalent combination of education and experience.
- Ability to walk a significant amount, including during inclement weather.
- Ability to lift mail crates and packages weighing up to 25 pounds.
Nice To Haves
- Documented working knowledge of word processing or spreadsheet programs.
Responsibilities
- Process high volumes of mail and interoffice correspondence daily.
- Search and review incoming mail for unauthorized items, contraband, and correspondence that could threaten facility safety, security, or orderly operation.
- Review publications for compliance with NCDAC policies.
- Process and log offender legal mail and facility certified mail.
- Use a postage meter to apply postage and determine costs for outgoing mail and packages.
- Pick up and deliver mail daily to and from the post office.
- Pick up and deliver mail daily at assigned drop-off points within the facility.
- Enter money orders and cashier’s or certified checks received for offenders into their trust fund accounts.
- Respond verbally and in writing to information requests from staff, offenders, and the public.
- Lift mail crates and packages weighing up to 25 pounds.
Benefits
- Health insurance options
- Retirement plans
- NCFlex supplemental benefits
- Paid vacation, sick, and community service leave
- Paid parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
