Administrative Associate II

CommonSpirit Health•Camarillo, CA

2d•Onsite

About The Position

As our Administrative Associate II, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service. Every day you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks. To be successful in this role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

Requirements

Two (2) years of work related clerical experience
High school diploma or GED
Proficient working knowledge of personal computers, word processing and electronic spreadsheet software, and databases.
Must be willing to learn other software systems.
Remains current with changing technology.
Typing proficiency of 40 wpm may be required
Strong knowledge of general office practices, standard filing procedures, telephone etiquette, and standard office equipment

Nice To Haves

Two (2) years experience in a medical office setting preferred
Associates or Bachelors degree preferred

Responsibilities

Compiles, composes, types, proofreads, edits, prints, and files correspondence and various other documents.
May proofread and edit work of others, and recommend changes in spelling, grammar, punctuation, and clarity.
May prepare first drafts of documents.
Develops, updates, designs, creates, or prepares forms, lists, charts, schedules, and other material, and distributes to appropriate personnel.
Processes and coordinates check requests.
Keeps various types of records, including computerized records and files.
Designs and maintains complex filing systems.
Sorts, copies, and files correspondence, cards, maps, invoices, reports, receipts, or other records.
Researches and extracts material stored in files, which includes computer files.
Periodically archives, purges, and updates files.
Prepares or assists with preparation of both standard and semi-complex reports, contracts, and forms.
Accumulates, compiles, consolidates, balances, researches and edits data.
Checks document contents for accuracy.
May prepare and distribute report binders, indexes, graphs or other material.
May perform receptionist duties acting as initial Company contact for members of the public.
May issue visitors badges and retrieves badges when visitors exit the building.
Maintains "visitor's log" ensuring that visitors enter relevant information and sign to verify both entrance and exit times.
Answers telephone, both giving and receiving accurate facts and responding to questions.
Retrieves voice-mail messages.
Takes and relays messages to appropriate personnel.
Prints, copies, and distributes documents.
Uses shredders to dispose of confidential or proprietary information.