Administrative Assistant

ESP Associates•Fulshear, TX

1d•Onsite

About The Position

ESP Associates has an immediate opening for an Administrative Assistant in our Fulshear, TX office. This role offers a great opportunity to support a dynamic and growing Engineering, Surveying and Planning firm!

Requirements

Prior CRM experience required (any platform); comfort learning and maintaining a CRM system is essential to this role
Strong Excel skills required
Experience building presentations (PowerPoint or similar)
Strong organizational skills and attention to detail
Ability to work on-site in Fulshear, TX
Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.

Nice To Haves

Canva or marketing experience a plus
Engineering or AEC industry experience a plus

Responsibilities

Input client information and meeting notes into the CRM system
Attend local business development meetings with managers to get updates on pursuits and timing, while updating the CRM in real time
Serve as a go-to resource for CRM data entry and organization across the office
Create proposal folders and filing sections from various Geospatial Groups, assign proposal numbers, pull templates as needed, and finalize overall formatting of documents
Track MSAs
Provide work order numbers in sequence, prepare draft work orders with requested template section(s), and handle formatting/finalization of work orders
Support Opportunity Close Out and Job Number Development
Attach contracts to Unanet, set up project numbers, build "Won/Loss" records in Unanet, and coordinate with client project administrators on contracts
Coordinate UPS/FedEx delivery setup
Help identify and order equipment needs for the office
Research and generate mailing lists from GIS parcel maps and prepare community meeting mailings (stuffing envelopes, labeling, mailing)
Assist with preparation of expense reports, schedule travel accommodations, and archive records
Help troubleshoot timesheet issues in Excel
Assist with new hire onboarding
Help maintain and organize internal documentation
Support the team with presentation creation as needed

Benefits

Competitive compensation with yearly performance reviews and discretionary annual bonuses
401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days)
PTO (Paid Time Off) & 10 Paid Holidays
VTO (Volunteer Time Off) of 4 hours each year (prorated during first year based on hire date)
Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days)
Behavioral Medicine through Teladoc
Short-Term Disability Insurance (Employer paid)
Long-Term Disability Insurance
Life Insurance
Pet Insurance
Education Reimbursement Opportunities
Flexible and Dependent Benefits Plan
Referral Bonuses