Administrative Assistant

Doane Grant Thornton•Penticton, BC

4d•Hybrid

About The Position

Doane Grant Thornton is a large and growing professional services firm that emphasizes a community feel among its approximately 3000 employees across Canada. The firm values its colleagues, clients, and communities, aiming to be a purpose-driven organization. This role involves providing administrative support within this collaborative environment.

Requirements

Strong Word Processing Skills
2 to 4 years of administrative experience
Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
Excellent written and verbal communication skills
Ability to multi-task and prioritize
Exceptional client service mindset
Computer savvy – ability to learn and troubleshoot various computer programs
Ability to work effectively under pressure
Takes initiative, takes direction and works well independently
Keen attention to detail, efficient and accurate

Nice To Haves

Knowledge of CaseWare and or Keystone and past experience in financial statement preparation an asset

Responsibilities

Organization and distribution of incoming and outgoing mail
Assist with requests for stationery and other office items and ensure sufficient inventory is maintained
Printing of financial statements, tax returns, internal forms, manuals, and reports
Assist in the preparation and submission of time and expense reports for the partner(s) supported
Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
Entering and maintaining client data using Microsoft Dynamics 365 software
Binding reports and financial statements
Scan documents and embed in electronic file
Provide reception services with a strong customer service focus
Organize events, catering, meeting room preparation and clean-up
Maintain cleanliness of kitchens and common areas, office space throughout the workday
Participate in training and stay current with Doane GT software
Assisting the Manager of Administrative Services with various ad hoc duties (e.g., set up of client and internal receptions, new colleague space set up, clean-up of storage room, etc.)