Administrative Assistant

ABM•Austin, TX

19h•Onsite

About The Position

The Samsung Austin Semiconductor Bulk Chemical Administrative Assistant is responsible for assisting the Bulk Chemical Manager including the Assistant Bulk Chemical Manager, Safety Tech, Technical Writer, and the Bulk Chemical Technical Lead and crews. This position provides administrative support with flawless execution. Strong customer service, administrative background, HR experience, and ability to effectively work with the team.

Requirements

High school diploma or GED.
2 years of administrative assistant experience.
Excellent customer service, teamwork, and communication skills.
Attention to detail, time management, inventory control, documentation, and reporting skills.

Nice To Haves

Associates degree preferred.
1-2 years’ experience in semiconductor industries preferred.

Responsibilities

Post positions, phone screenings, schedule interviews.
Submit new hire KPA’s.
Register protocol classes, email/NT account, visitor request.
Computer systems, time card use, training requirements, and access requirements.
Review HR onboarding with new hire during orientation.
Provide new hires with shirts, vest, hard hat, frogg togg, etc.
Ensure acknowledgement forms are signed for all equipment provided.
PTO scheduling, and audit compliance tracking for programs (KPIs, and filing systems).
Maintain Attendance Calendar, PTO Tracker, Master List, Org Chart, and Pager Tracker.
Order office supplies, materials and uniform shirts for team, as needed.
Provide shirts and boot vouchers to team at yearly anniversaries.
Register protocol and submit area access extensions for team at two-year expiration dates.
Approve/disapprove time off requests, ensuring PTO is entered into PTO tracker.
Record time off vacancies into SharePoint calendar.
Organize ABM folder.
Attend to employee’s inquiries: payroll issues, benefit questions.
ABM employee support: PPE, IT issues.
Oversight of shift teams’ human resources, and other duties.
Submit ECF’s, direct deposit forms, and doculivery forms for team.
Request make up checks, as needed.
Receive and act upon notifications from ABM management.
Identify, communicate, and escalate any payroll, scheduling, etc. issues to GCS management.
Provide birthday card and small birthday cake for team.
Request new and replacement pagers, as needed.
Send email reminders for WFM forms and time off requests needed and enter them into EPAY.
Assist with coupa orders/ABM inventory, ordering of office supplies, pick up of supplies.
Assist with billing review and creating of TAGS within ABM Corrigo systems.
Assist with distribution of invoices and corrections as requested.
All other tasks and duties as assigned.