Administrative Assistant

Aston Carter • Burnaby, BC

11d • Onsite

About The Position

Aston Carter is partnering with a client seeking a detail-oriented Administrative Assistant for a 3–6 month contract. This role supports the Rebates Department and offers the potential for extension or conversion to a permanent position. This is an excellent opportunity for someone who thrives in a fast-paced, high-volume environment and enjoys working with financial documentation, data, and reporting.

Requirements

• Proficiency in Microsoft Excel (data entry, reporting, organization)
• Strong administrative support experience
• Experience with invoice processing and financial documentation
• High level of accuracy and attention to detail

Nice To Haves

• Experience with MS Great Plains (ERP)
• Post-secondary education in Business Administration or related field
• Industry experience in wholesale distribution or forestry
• Experience working within a publicly traded company
• Proven ability to work in a high-volume, deadline-driven environment

Responsibilities

• Organize, scan, and maintain financial documents and payment records with accuracy
• Ensure digital and physical filing systems are structured, up-to-date, and audit-ready
• Prepare and generate weekly, monthly, and annual reports
• Support reconciliation activities across multiple regions and business units
• Compile payment documentation and prepare materials for leadership review and approval
• Assist with month-end and quarter-end close processes
• Perform data entry and administrative support tasks as required

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree