Administrative Assistant

BENJAMIN FRANKLIN CHARTER SCHOOL-QUEEN CREEK•Queen Creek, AZ

1d•Onsite

About The Position

Benjamin Franklin Charter School is looking for an Administrative Assistant to join our Crismon Elementary Team for the 2026-2027 school year. Under the direction of the campus principal, the Administrative Assistant is responsible for managing the daily operations of the front office and providing comprehensive clerical and administrative support to campus leadership. This role requires strong organizational skills, effective communication, and a commitment to fostering a welcoming and professional school environment.

Requirements

Arizona IVP Fingerprint Clearance Card
Will be required to pass a criminal background check upon hire
Office administrative or management experience
Digital literacy and familiar with standard office platforms (Ex: Microsoft Office and Google)

Nice To Haves

Protect confidentiality of records and information about students and staff
Demonstrate data management and entry skills, including the ability to maintain and improve filing systems
Maintain accurate record keeping
Possess strong written communication skills
Effectively manage time, multitask, and remain flexible
Exhibit strong organizational skills
Demonstrate accuracy and attention to detail
Display interpersonal skills, a professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
Work well under pressure and meet multiple deadlines
Take a proactive approach to problem-solving and process improvement
Work well independently and collaboratively with others
Be responsible, reliable, and punctual
Promote positive interactions with students and colleagues
Be flexible and adaptable to change
Accept direction and performance feedback positively
Exercise positive and proactive problem-solving skills for behavior and conflict resolution
Serve as a positive role model for students and colleagues
Practice and Emulate Virtue – Act honorably and with integrity.
Be Intellectually Curious – Have a passion for learning and growth.
Have a Growth Mindset – Be flexible and adaptable to change.
Be Intentionally Positive – Approach situations with the right intention.
Promote Civility – Treat others with respect and understanding.

Responsibilities

Coordinate and manage calendars for the principal, assistant principal, and other school leaders.
Schedule internal and external meetings, classroom observations, field trips, assemblies, and other school events.
Maintain and distribute the schoolwide calendar of events and facility usage.
Provide comprehensive clerical and administrative support to campus administrators and teaching staff.
Secure and coordinate substitutes for teachers and instructional assistants.
Attend staff meetings; record attendance and take accurate meeting notes.
Draft, edit, and distribute internal and external communications, including emails, notices, and announcements for staff, students, and families.
Answer, screen, and direct incoming phone calls; take and relay accurate messages as needed.
Open, sort, and route incoming mail; prepare and send outgoing mail.
Manage the daily functions of the front office, maintaining a welcoming and organized environment for students, staff, and visitors.
Orient new staff to campus procedures, including building access, payroll, communication systems, and technology use.
Prepare and print student awards and certificates (e.g., Principal’s List, Honor Roll, Student of the Month, and end-of-year recognition).
Process campus payroll for hourly staff and designated teaching personnel.
Record and process payments for extracurricular fees, club dues, ticket sales, fundraisers, and staff committees.
Occasionally perform light to moderate lifting related to supplies, event setup, or school materials.
Maintain accurate and confidential records, files, and school databases.
Prepare reports and documentation in compliance with school, district, and state requirements.
Ensure timely and organized information flow across departments and stakeholder groups.
Support campus leadership with additional tasks and special projects as assigned to promote a well-functioning school environment.