Administrative Assistant (Part Time)
About The Position
Responsible for clerical functions and administrative support of food service programs. This role involves answering telephones, maintaining confidential personnel files, assisting management with employment documents, and supporting staffing needs. The position requires effective collaboration with colleagues, school personnel, administrators, students' parents, and supervisors. Additionally, the role includes managing student eligibility records for free and reduced-price lunches, entering cash sales and meal counts, performing bank deposit reconciliation, processing vendor invoices, reconciling vendor statements, and preparing monthly state claim forms for reimbursement. The Administrative Assistant will also assist in preparing end-of-month financial reports and attend required meetings, while maintaining a clean and safe work environment.
Requirements
- Previous experience with Excel, Microsoft 365, accounting, and billing is required.
Responsibilities
- Answer telephones and direct inquiries in a professional and client centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
- Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
- Enter weekly cash sales and meal counts using computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim form for reimbursement.
- Assist in preparation of end of month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain clean and safe work environment; ability to perform job safely.
- Performs other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical
- Dental
- Vision
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
