Administrative Assistant

Ravago Americas•Baytown, TX

5d•Onsite

About The Position

This role is responsible for managing the day-to-day operations of the facility, including front office activities, reception, mail distribution, office and facility supply management, and event coordination. The position also provides general administrative support across all office departments to ensure efficient and professional business operations.

Requirements

1–3 years of experience in a receptionist, administrative, or switchboard role
Proficiency in English and Spanish
Excellent phone etiquette and professional communication skills (verbal and written)
Working knowledge of mail and shipping processes (e.g., postage machines, UPS, FedEx)
Strong planning, organizational, and time management skills
Professional appearance and demeanor
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)
Strong attention to detail and accuracy
Effective problem-solving and decision making skills
Creative mindset with the ability to develop engaging ideas for office events, improve workplace experience, and identify process improvements
Creative technical skills with ability to design and produce small custom items; familiarity with Canva, Cricut, vinyl cutting, and heat‑press applications
Ability to work both independently and collaboratively in a team environment
Strong interpersonal and customer service skills
Ability to handle confidential and sensitive information with a high degree of discretion, as this role supports and reports through HR and is routinely exposed to employee‑related data.

Nice To Haves

Proficiency in English and Spanish
Creative technical skills with ability to design and produce small custom items; familiarity with Canva, Cricut, vinyl cutting, and heat‑press applications

Responsibilities

Professionally manage all incoming calls.
Greet and assist visitors in a courteous, professional, and hospitable manner, ensuring a positive first impression.
Responsible for coordinating and issuing appropriate PPE for all site visitors, ensuring compliance with safety protocols and maintaining accurate inventory and documentation of PPE usage.
Maintain cleanliness and organization of common areas, including the reception area, conference rooms, mail room, visitor restrooms, and breakroom, to uphold a professional environment.
Receive, sort, and distribute incoming mail and deliveries; maintain and organize employee mailboxes.
Coordinate and schedule conference calls, interviews, and meeting room reservations.
Perform general clerical duties, including data entry, document scanning, filing, and document preparation.
Plan and coordinate company events such as holiday parties, summer picnics, and team-building activities.
Order and maintain inventory of office, kitchen, and cleaning supplies; monitor usage levels to ensure adequate stock.
Oversee procurement of business cards and printing materials.
Arrange catering or meal services (breakfast/lunch) as needed for meetings or events.
Responsible for digital signage content.
Managing uniform program, including ordering, distribution and exchanges/replacement.