Administrative Assistant

Kennedy Krieger Institute • Baltimore, MD

9h

About The Position

The Administrative Assistant supports the NDM – Training Administration department by compiling information, entering the compiled data into various databases, maintaining records, and creating reports.

Requirements

• High school diploma or GED required.
• Experience with routine office, clerical, and administrative tasks preferred.

Responsibilities

• Release health records upon receipt of training verification requests.
• Compiles weekly core course scoring of all evaluations and reports the findings.
• Compiles and tracks all completed exit packets submitted from departments and requests exit packets which have not been submitted.
• Compiles, and enters products/activities into NIRS which is reported via Pub Med involving Institute faculty.
• Assist with entering general data into NIRS.
• Compiles and enters data into the NIRS system regarding all Institute training related activity from distribution ALL e-mails.
• Maintains weekly training calendars, posts them (both physically and virtually) and enters this data into the NIRS system as appropriate.
• Pulls reports from SharePoint/NIRS and distributes “Full Trainee Reports” and “Active Trainee Reports” for weekly All Staff Meeting.
• Assist Administrative Services Coordinators with data entry into the NIRS & SharePoint systems as requested.
• Assists Administrative Services Coordinators with office tasks as needed.
• Scanning information into the Documentum system as needed.
• Create training certificates for departments as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED