Administrative Assistant

REC INC • Vista, CA

2d • Onsite

About The Position

The Office Assistant plays a crucial role in ensuring the smooth and efficient operation of daily office activities within the organization. This position is responsible for providing comprehensive administrative support, facilitating communication across departments, and maintaining organized records and office supplies. The ideal candidate will contribute to creating a productive work environment by managing scheduling, handling correspondence, and assisting with various clerical tasks. By supporting both management and staff, the Office Assistant helps to streamline workflows and improve overall office efficiency. Ultimately, this role is vital in enabling the organization to meet its operational goals and maintain a professional workplace atmosphere.

Requirements

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to handle multiple tasks and prioritize effectively.

Nice To Haves

• Previous experience in an administrative or office support role.
• Familiarity with office management software and tools.
• Basic knowledge of bookkeeping or accounting principles.
• Customer service experience.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage incoming calls and emails, directing them to the appropriate personnel or departments.
• Assist Office Manager with placing purchase orders and scheduling inventory deliveries.
• Perform general clerical duties including photocopying, scanning, faxing, and mailing documents.
• Greet and assist visitors, ensuring a welcoming and professional reception experience.
• Assist in scheduling meetings, appointments, and travel arrangements for staff and management.
• Support the preparation of reports, presentations, and correspondence as required by various departments.
• Coordinate office supplies inventory, placing orders as needed to prevent shortages and manage costs.
• Collaborate with team members to support special projects and office events.

Benefits

• Medical, dental, and vision insurance available after 90 days of employment.
• PTO available after 90 days of employment.
• Seven paid Holidays each year.
• 401k Retirement plan with up to 4% matching available after one year of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees