Administrative Assistant

Allied Stone Inc•DeSoto, TX

9d•Onsite

About The Position

The Administrative Assistant– Cabinets (Single Family) at Allied Interior Solutions is responsible for overseeing daily administrative operations for the cabinet department within single-family residential projects. This role supports scheduling, purchasing coordination, customer communication, and production tracking. The position ensures accurate documentation, timely communication, and efficient workflow between internal departments, vendors, builders, and customers. Allied Interior Solutions (a division of Allied Stone, Inc.) is the industry’s choice for multifamily cabinets and countertops. From design to completion, we provide superior service, support, and turnkey solutions. Based in Desoto, Texas, all AIS cabinet products are 100% manufactured in the U.S.A. Using state-of-the-art and real-time cloud-based equipment, provides the highest efficiency to complete your order with shorter lead times. With a team of trendsetting designers, skilled craftsman, and cutting-edge technology, we create a seamless client experience that results in unrivaled finished spaces.

Requirements

High School Diploma
Strong organizational and multitasking skills in a fast-paced environment.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite (Excel, Outlook, Word).
Ability to prioritize tasks and meet deadlines with minimal supervision.
Strong attention to detail and problem-solving skills.
Professional and customer-service-oriented demeanor.
Dependable and proactive
Team-oriented mindset
Ability to handle conflict professionally
Process improvement focused

Nice To Haves

Prior leadership or team lead experience is preferred.
3–5 years of administrative experience, preferably in construction, cabinetry, manufacturing, or homebuilding.
Experience with scheduling systems, ERP systems, or builder portals preferred.

Responsibilities

Support administrative functions for the Cabinets Single Family department.
Coordinate scheduling for cabinet installations, deliveries, service calls, and inspections.
Serve as administrative contact for builders, vendors, superintendents, and internal departments.
Monitor project timelines and assist in ensuring deadlines are met.
Review work orders, purchase orders, invoices, and installation paperwork for accuracy.
Track cabinet orders, back-orders, change orders, and warranty/service requests.
Maintain organized project files, reports, and department documentation.
Communicate professionally with customers and builders to resolve scheduling or service concerns.
Prepare reports related to production status, scheduling, and department performance metrics.
Collaborate with operations, warehouse, purchasing, and field teams to improve efficiency.
Ensure compliance with company procedures, safety policies, and builder requirements.
Support department leadership with special projects and operational needs.