Administrative Assistant

MRA Recruiting Services • Oak Creek, WI

19d • Onsite

About The Position

Under the direction of the Office Manager, the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations. The ideal candidate should have excellent organizational skills, be detail-oriented and possess strong written and verbal communication abilities. This role is essential for ensuring the smooth operation of our office and supporting our team effectively.

Requirements

• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office (Word, Excel, Outlook)
• Excellent verbal and written communication skills.
• Critical thinking and complex problem-solving required.
• Excellent interpersonal and customer service skills.
• Ability to work independently and collaboratively within a team.
• Ability to develop cooperative working relationships with others, maintaining them over time.
• Ability to communicate effectively. Ability to effectively communicate with service team, customers, vendors, and other employees within the organization.
• Ability to prepare correspondence, reports, memos, etc.
• High school diploma or equivalent required
• At least three years of administrative experience required.

Nice To Haves

• Associates degree in office administration or related field preferred.

Responsibilities

• Manage the administration of new job folders in electronic format including all programs and applications.
• Assist with new customer set-up (W-9, COI, tax exemption if applicable).
• Assist with generating customer invoices, accounts receivable and accounts payable.
• Assist with new vendor set-up.
• Prepare, monitor and manage purchase orders.
• Set up and manage paper and electronic filing systems, including recording information, updating paperwork, or maintaining documents, such as correspondence or other material.
• Compile, summarize and record information, to include numeric calculations, ensuring accurate, up‑to‑date information using EXCEL or other appropriate software.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED