Administrative Assistant

LIONSGATE ACADEMY•Shoreview, MN

1d•Onsite

About The Position

The Administrative Assistant provides administrative support to school leadership while serving as the primary coordinator for licensed staff scheduling and daily coverage, assists with standardized academic testing, purchase orders, scheduling, supporting the HR department and a variety of clerical support.

Requirements

High School completion.
Minimum 1 year experience at LGA.
Knowledge of Lionsgate Academy Employee Handbook policies and Absence procedures.
Intermediate to Advance skills in Google Sheets, Google Calendar, Google Docs, Google Drive, and navigating Info Central and info central.
Ability and willingness to learn new systems/software to complete the functions of the position.
Ability to work effectively with individuals with autism spectrum disorder and other learning differences
Develop respectful, professional rapport with students and staff
Effectively present information in one-on-one and small group settings to staff, parents, students, administrators, and the public
Communicate clearly and concisely, both orally and in writing
Demonstrate clear, prompt, and professional communication
Read and comprehend simple instructions, correspondence, and memos
Develop and edit written content
Maintain strict confidentiality regarding students, staff, and families
Adhere to district, state, and federal laws, as well as school policies and procedures
Demonstrate professional ethics, credibility, and sound judgment
Exhibit strong work ethic, punctuality, and reliable attendance
Work effectively both independently and collaboratively while following supervisory direction
Show initiative and proactive problem-solving
Demonstrate flexibility and adaptability in a dynamic environment
Demonstrate strong organizational and analytical skills with the ability to prioritize workload
Maintain exceptional attention to detail and accuracy
Follow through on tasks to meet deadlines and commitments
Effectively manage high levels of stress while maintaining composure
Balance multiple priorities in a fast-paced environment
Demonstrate strong time management and personal effectiveness
Ability to read, analyze, and interpret data or regulations.
Ability to write reports and professional correspondence.
Ability to effectively present information and respond to questions from supervisors, co-workers, families, and students.
Ability to competently perform all of the essential duties of the position, with or without reasonable accommodation, demonstrated commitment, and the ability to work productively as a member of a team or work group are basic responsibilities of all positions at Lionsgate Academy.

Nice To Haves

Associate’s degree or Bachelor's degree.
2 years experience at LGA or previous experience working in a charter or public educational institution.
Experience working with students and students with disabilities.
Previous experience administering or proctoring testing for students with disabilities.

Responsibilities

Schedule licensed staff, maintain time off and blackout day requests, subbing and update start page.
Site Assessment Coordinator duties.
Process purchase orders.
Support Human Resources with Paycom updates and data entry, recruitment site updates, reports, HQ testing and/or projects as needed.
Assist other Lionsgate Academy programs and Supervisors with Administrative duties as needed.
High School Freshman and Senior Orientation: organize and conduct high school orientations for incoming 9th and 12th grade students, along with principal, transitions team, and case manager (Admin Asst is lead); prepare folders with materials including transcripts, coordinate communication and event set up, etc.
Assist with Graduation, enrollment, open house and info sessions as needed.
Perform data collection/generate reports; i.e., pulling reports/data on students and/or staff as needed.
Cover Front Desk and provide back up on a rotation with other administrative assistants for lunch breaks and when the receptionist is absent. Including, but not limited to answering phones, taking messages, directing calls, coordinating general school office operations, and greeting and attending to school visitors, school staff, and student requests.
Create, maintain, and adjust daily and long-term licensed staff schedules to ensure proper student support when absences occur.
Monitor staff attendance, time off requests, blackout day requests and schedule changes.
Collaborate with leadership to ensure adequate coverage for instructional and support needs.
Maintain scheduling systems and ensure accuracy of scheduling data.
Update Start Page and spreadsheets with staff absences throughout the day.
Respond to unexpected scheduling or operational issues with professionalism and urgency.
Create testing schedules (under supervision of DAC) including reserving rooms, sending calendar invites, ensuring that tested content teachers are aware of in classroom testing, etc.
Implement test security policies and procedures; maintain security of test materials.
Ensure appropriate testing conditions are provided according to IEP and 504 accommodations.
Assist in training staff on testing procedures.
Be available to answer questions from Test Monitors and Test Administrators.
In conjunction with the District Assessment Coordinator and Principal, ensure the requirements for embargoed final assessment results are followed.
Work with other schedulers to organize staff coverage on testing days.
Processes approved purchase orders.
Receives, documents and prepares orders for distribution.
Helps staff through the purchasing process.