Administrative Assistant

Precision Resource•Shelton, CT

4d•Onsite

About The Position

The Corporate Administrative Assistant handles a wide variety of administrative, legal, logistical and clerical tasks, projects and matters in order to get stuff done and keep things running smoothly. Areas of administrative support include HR, benefits, legal, finance, accounting and marketing, as well as management of tenant issues for an affiliate real estate holdings company. The successful candidate is resourceful, versatile, and multi-talented, comfortable handling a wide variety of tasks, figures out how to get things done, is committed to the highest level of integrity, trust and responsibility, brings a hands-on approach to day-to-day tasks, and exhibits strong communication, interpersonal, organizational and administrative skills.

Requirements

Graduation from high school or receipt of equivalent degree (GED).
Minimum 5 to 10 years’ experience as administrative assistant or executive assistant.
Experience with state corporate and legal filings, minute books, and stock books.
Notary Public (or willing to become one).
Highest level of integrity, honesty, and professionalism.
Excellent administrative skills.
Excellent writing skills.
Excellent organizational skills.
Excellent attention to detail.
Excellent interpersonal skills.
Ability to pitch in and work as part of a team.
Ability to prioritize and manage multiple projects.
Strong verbal communication skills.
Advanced level in MS Office Suite (Word, Excel, Outlook, PowerPoint, Publisher) and Office 365 SharePoint, OneNote and PowerBI.

Nice To Haves

College degree is a plus.
Some accounting or human resource administrative experience is a plus.
Legal secretary or paralegal experience is a plus.
Experience with corporate wellness programs, incentives, and communication is a plus.
Experience with ERP or HRIS systems is a plus.

Responsibilities

Prepare letters, memos and reports of a confidential nature.
Draft basic agreements, corporate resolutions, and other simple legal documents; obtain required signatures.
Manage all required legal and other filings with appropriate governmental entities (including annual reports, licenses, ITAR registration, EEO).
Prepare employee communications, PowerPoint presentations, and policies.
Compile information for forms, reports and presentations.
Maintain document filing system, minute books, stock books and other files (electronic and paper).
Manage and maintain all documents through the DocuSign system.
Provide administrative support for banking, insurance and other transactions.
Administrative support for wellness and benefits programs.
General clerical and administrative work such as filing, copying, data entry, receiving and distributing mail, taking meeting minutes, proofreading, coordinating calendars, obtaining signatures on contracts, scheduling meetings, and event planning.
Publish the company’s employee and wellness newsletters. This includes collecting information, drafting and editing articles, organizing, proofing, publishing and distributing the newsletters, using MS Publisher.
Serve as tenant and broker liaison for real estate business. Including organizing any maintenance required and on call for any emergency notification.
Maintain Kiosk for employee entrance into the CT building.
Enter various invoices into the Plex program for payment processing.
Respond to invoice payment status requests by vendors.
Manager the Service Award Program.
Organize division Business Plan Meetings & Quarterly Reviews.
Manage and create SharePoint sites.
Ad Hoc Projects as needed.