Administrative Assistant

Inspire therapy•Minneapolis, MN

13d•Onsite

About The Position

The Administrative Assistant provides administrative and operational support to the Senior Vice President of Marketing and the Senior Vice President of Market Access & Clinical Affairs. This role serves as a key partner to leadership teams by coordinating schedules, supporting meetings and events, managing department operations, and facilitating cross-functional collaboration. The ideal candidate is highly organized, proactive, adaptable, and able to manage multiple priorities in a fast-paced environment. The role requires sound judgment, strong communication skills, attention to detail, and the ability to handle sensitive and confidential information with discretion.

Requirements

Associate degree or equivalent combination of education and experience.
5+ years of progressively responsible administrative support experience.
Experience supporting senior leaders and managing competing priorities.
Strong proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
Excellent organizational, planning, and time management skills.
Strong written and verbal communication skills.
Demonstrated ability to exercise discretion and maintain confidentiality.
Ability to work independently and anticipate business needs in a fast-paced environment.

Nice To Haves

Experience with expense management, travel coordination, procurement, and contract workflows.

Responsibilities

Manage complex calendars for executive leaders, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
Coordinate travel arrangements, including itineraries, logistics, and expense reporting.
Prepare meeting materials, presentations, agendas, and other business documents as needed.
Provide administrative support to leadership teams and department initiatives as needed.
Plan and coordinate meetings, leadership sessions, and team events.
Manage meeting logistics, including venue arrangements, catering, virtual meeting platforms, attendee communications, and meeting materials.
Process invoices, purchase requests, reimbursement requests, and expense reports in accordance with company policies.
Maintain department files, records, distribution lists, and organizational documentation.
Respond to requests for information and assist with department communications.
Identify and implement process improvements that enhance efficiency, organization, and team effectiveness.
Maintain confidentiality of sensitive business information.
Support special projects and perform other duties as assigned.