Administrative Assistant

Big West Oil • North Salt Lake, UT

11d • Onsite

About The Position

Provide administrative support for company safety programs by coordinating employee and contractor badging and training, maintaining accurate training and company physical records, organizing contractor safety meetings, and coordinating requirements and information among Security, the Safety team, employees, and contractors. This position operates under direct supervision within the Safety department. Core competencies include safety administration, training coordination, records management, badging support, and contractor communication. This role offers development opportunities through structured training and increasing responsibility for safety program administration.

Requirements

• High school diploma or GED required
• 1-4 years of relevant experience
• Direct communication
• Employee and contractor badging
• Training coordination
• Record management
• Administrative coordination
• Cross-functional communication
• Microsoft Office fluency

Responsibilities

• Coordinate employee and contractor badging requirements with Security
• Schedule and track required safety training for employees and contractors
• Maintain accurate training records and company physical examination records
• Organize contractor safety meetings, including scheduling, attendance, and documentation
• Coordinate information and administrative requirements among Security, the Safety team, employees, and contractors
• Monitor upcoming expirations and follow up on missing or incomplete records
• Maintain organized safety files and support routine reporting and audits

Benefits

• Great bi-annual bonus program
• Retirement programs – 401k and profit sharing with potential for up to 21% from the Company
• Competitive health insurance - Medical, Dental, Vision, Disability & Life
• Tuition reimbursement and disability insurance
• 9/80 work schedule for better work-life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED