Administrative Assistant

Rising Edge Group•Calgary, AB

37d

About The Position

Reporting to the President, the Administrative Assistant will play a key role in ensuring smooth and efficient office operations by supporting the management and staff at Rising Edge Group. The role will support executive-level communications, scheduling, and various administrative functions that contribute to organizational efficiency and effectiveness. This position demands a high level of professionalism, organization, and attention to detail as the Administrative Assistant will serve as a liaison between executives, staff, and external stakeholders.

Requirements

High school diploma or equivalent required; additional administrative certification or education considered a strong asset.
Minimum of 5 years of experience as an Administrative Assistant, supporting senior and executive leaders.
Exceptional organizational skills and the ability to manage multiple tasks in a fast-paced environment.
Strong proficiency in building and maintaining SharePoint libraries.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to anticipate needs and manage competing demands with high attention to detail
Strong communication skills, both verbally and in writing, providing professional correspondence
Professional demeanor and ability to maintain confidentiality.

Responsibilities

Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executive leaders.
Coordinate and facilitate meetings by preparing agendas, taking minutes, and tracking action items.
Prepare and edit professional documents, including correspondence, reports, presentations, and memos.
Compile and submit monthly expense reports.
Coordinate travel logistics and provide related administrative support.
Act as a liaison between internal teams and external stakeholders to ensure timely and accurate communication.
Conduct research, analyze information, and prepare summaries, reports, and materials to support decision-making.
Maintain organized electronic and physical filing systems, ensuring records are accurate, accessible, and up to date.
Handle sensitive and confidential information with a high level of discretion.
Support the execution of projects and initiatives as assigned by executives.
Assist with planning and coordination of events and special initiatives.
Communicate with various offices to ensure that information and events are relayed between all facilities
Support other departments with administrative tasks as necessary to ensure project and operational success.