Administrative Assistant

Alcohol and Gaming Commission of Ontario • Toronto, ON

10d • CA$70,849 - CA$83,354 • Onsite

About The Position

The Alcohol and Gaming Commission of Ontario (AGCO) is seeking an experienced and highly organized Administrative Assistant to provide executive support to the Chief Human Resources Officer (CHRO). This critical role ensures the seamless coordination of administrative functions across the People and Culture division. The successful candidate will manage day-to-day workflows, oversee confidential communications, and facilitate executive interactions with internal and external stakeholders. Acting as a key liaison, you will contribute to the efficiency and effectiveness of the office while upholding the highest standards of professionalism, discretion, and organizational excellence.

Requirements

• A minimum of five years of executive administrative experience, preferably within a corporate or government setting, supporting senior leadership and C-suite executives with diplomacy and discretion.
• Demonstrated expertise in managing complex calendars for senior leadership with minimal supervision, ensuring a high level of accuracy and attention to detail in all scheduling and administrative tasks.
• Strong initiative and accountability, with the ability to take ownership of tasks and projects to ensure their timely and efficient completion. Capable of anticipating needs and acting independently with minimal guidance.
• Ability to assess and adapt to interpersonal dynamics, collaborating effectively with individuals at all organizational levels.
• Excellent written and verbal communication skills, particularly in drafting professional, clear, and impactful written communications, including memos, reports, and correspondence, tailoring content to the specific audience.
• Ability to handle sensitive information with professionalism and confidentiality.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Experience coordinating with government and corporate stakeholders, ensuring professionalism in all interactions.
• Familiarity with AGCO policies, the regulatory environment, and corporate governance.
• Understanding of HR compliance regulations applicable to public organizations.
• Eligible to work in Canada.
• Must be subject to a criminal background check.

Nice To Haves

• A post-secondary degree or diploma in Business Administration or Human Resources is preferred.

Responsibilities

• Manage the CHRO’s electronic calendars, schedule meetings, and ensure all relevant materials are prepared in advance.
• Organize meetings, prepare agendas, book meeting rooms, and distribute necessary materials.
• Assist in compiling reports, presentations, and data analysis to support executive decision-making.
• Develop, implement, and maintain office systems, including personnel records and confidential files.
• Serve as the primary point of contact for the CHRO, liaising with the CEO’s office, senior leaders, and external stakeholders.
• Manage incoming inquiries and draft divisional communications with accuracy and professionalism.
• Process invoices, reconcile CHRO expense claims, and review P-Card statements for accuracy.
• Receive divisional materials, including HR policies, financial reports, and compliance documentation, and distribute them for action among leadership.
• Track project milestones, coordinate meetings, and ensure deliverables align with AGCO’s strategic priorities.
• Coordinate divisional leadership meetings, including preparing agendas, inviting attendees, compiling information packages, and drafting and distributing minutes.
• Arrange catering and set up AV/IT systems for hybrid or in-person meetings.

Benefits

• Generous time-off policy, including 2 volunteer days to contribute to causes that matter to you.
• Defined benefit pension plans to secure your financial future.
• Comprehensive health, dental, and vision plans, with 100% employer-paid premiums.
• Well-being credits to support gym memberships, therapy, financial planning, and more.
• Employer-paid parental leave top-up.
• Professional development opportunities with access to training programs, leadership resources, and reimbursement for professional memberships.
• 24/7 confidential support through our Employee Assistance Program.
• Convenient, central location near the subway line for easy access when working in the office.
• Paid onsite parking is also available.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree