Administrative Assistant

The Weitz Company•Des Moines, IA

2d•Onsite

About The Position

The Weitz Company is hiring an Administrative Assistant to support our Des Moines office. The Administrative Assistant will perform a wide variety of clerical and administrative duties including greeting guests, routing incoming calls, and assisting with assigned projects. This role will also fill in to cover for our Front Desk Administrative Assistant as needed. If you’re looking to join a company where you can make a positive impact, this could be a great fit for you! The Weitz Company has been Building a Better Way since 1855. We are a full-service construction company, general contractor, design-builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

Requirements

1+ years of experience in an administrative role
Welcoming and professional demeanor
Ability to build positive relationships
Organized and detail-oriented
Flexible and able to balance multiple items/requests with frequent interruptions
Excellent written and verbal communication skills
High level of confidentiality
Analytical ability to gather and summarize data for reports
Proficient in Microsoft Office including Word, Excel, PowerPoint, and Outlook
Ability to learn specific job-related software upon hire
Ability to work in the office Monday – Friday during regular business hours
Must be able to work Monday – Friday, 7:30am-4:30pm on those predetermined days when covering for the Front Desk Administrative Assistant.

Responsibilities

Greet guests in a warm and friendly manner
Route incoming calls accurately
Provide coverage during lunch break and vacation for the Front Desk Administrative Assistant
Process and cost code invoices in a timely manner
Monitor, order, and stock supplies for the office, break room, and mail service area
Receive, sort, and forward mail to appropriate individual/department in a timely manner
Assist in coordination and organization of company events such as meetings, travel, conferences, and department/client activities
Identify solutions for various administrative issues and assemble material from files and records to complete special projects
Prepare reports, memoranda, routine correspondence on behalf of the company
Professionally represent The Weitz Company and create an excellent first impression