Administrative Assistant

Eide Bailly LLP•Fargo, ND

11d•Onsite

About The Position

Provide administrative support to the tax department to support efficiency, organization, and client service. Process and assemble tax returns, extensions, e-filings, and tax organizers. Prepare, proofread, and format correspondence and client documents. Maintain accurate databases and reports, including new client setup, project tracking, and due date reporting. Collaborate with team members to provide backup and overflow support as needed. Communicate professionally with partners, managers, and staff. Utilize tax and accounting software to complete a wide range of administrative tasks. Assist with special projects and other administrative duties as assigned. Follow training guides, asking appropriate questions when clarification is needed. Provide backup support to the front desk and other departments when needed. Maintain regular, predictable in-office attendance and meet established deadlines. Performs mail services for staff and Partners. Delivers and routes interoffice mail. Assists with facility management for the Fargo office. Coordinates runner activities and ensures all deliveries are done in a timely manner. Coordinates mailroom equipment. Works with vendors in person and on the phone. Assists with other departments as needed. Ensures timely and accurate performance on assigned projects. Maintains compliance with project budgets, turnaround times, and deadlines.

Requirements

High School Diploma
2 years of past administrative support experience
Proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

Power BI experience
Quickbooks experience

Responsibilities

Provide administrative support to the tax department to support efficiency, organization, and client service.
Process and assemble tax returns, extensions, e-filings, and tax organizers.
Prepare, proofread, and format correspondence and client documents.
Maintain accurate databases and reports, including new client setup, project tracking, and due date reporting.
Collaborate with team members to provide backup and overflow support as needed.
Communicate professionally with partners, managers, and staff.
Utilize tax and accounting software to complete a wide range of administrative tasks.
Assist with special projects and other administrative duties as assigned.
Follow training guides, asking appropriate questions when clarification is needed.
Provide backup support to the front desk and other departments when needed.
Maintain regular, predictable in-office attendance and meet established deadlines.
Performs mail services for staff and Partners.
Delivers and routes interoffice mail.
Assists with facility management for the Fargo office.
Coordinates runner activities and ensures all deliveries are done in a timely manner.
Coordinates mailroom equipment.
Works with vendors in person and on the phone.
Assists with other departments as needed.
Ensures timely and accurate performance on assigned projects.
Maintains compliance with project budgets, turnaround times, and deadlines.