Administrative Assistant

Oruka Therapeutics•Waltham, MA

10d•$35 - $50•Hybrid

About The Position

Oruka Therapeutics (Nasdaq: ORKA) is developing novel biologics designed to set a new standard for the treatment of chronic skin diseases. Oruka’s mission is to offer patients suffering from chronic skin diseases like plaque psoriasis the greatest possible freedom from their condition by achieving high rates of complete disease clearance with dosing as infrequently as once or twice per year. Oruka is advancing a proprietary portfolio of potentially best-in-class antibodies that were engineered by Paragon Therapeutics and target the core mechanisms underlying plaque psoriasis and other dermatologic and inflammatory diseases. As we build our core team, we're seeking top talent in different functional areas who are not just looking for a job, but an opportunity to be part of something bigger. Someone who is passionate about making a difference and eager to contribute to establishing an engaged, inclusive, and positive company culture. We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and help maintain an efficient, collaborative work environment. The Administrative Assistant will provide administrative and operational support across multiple functions, including executive scheduling, office management, meeting coordination, vendor management, and general administrative activities. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys supporting a dynamic team.

Requirements

Associate’s degree or equivalent
3+ years of administrative experience, preferably in biotech, healthcare, or a fast-paced environment
Strong organizational skills with excellent attention to detail
Ability to manage multiple priorities and adapt to changing needs
Customer service mindset
Proficiency with calendar management, expense reporting tools, and standard office software (e.g., Microsoft Office Suite, Google Workspace)
Strong communication and interpersonal skills
Team player with a willingness to pitch in wherever needed

Responsibilities

Proactively manage complex, multi-time-zone calendars and provide day-to-day administrative support to multiple team members
Coordinate domestic and international travel arrangements including preparation and submission of expense reports in accordance with company policies
Facilitate contract requests, contract amendments and the setup and management of POs in support of the R&D organization
Track and report spend over time across key vendor POs
Support cross-functional projects and administrative initiatives across clinical development, clinical operations and biometrics involving detailed tracking of data, and engaging externally with vendors as needed
Assist with document management and compliance-related record keeping for the development organization
Assist with internal and external meeting logistics and maintain confidentiality when handling sensitive company information.
Serve as the primary point of contact for office-related needs, equipment maintenance and vendor relationships while maintaining a professional office environment.
Serve as the primary point of contact for vendors delivering office supplies and services, and monitor inventory levels
Facilitate onboarding logistics for new employees in Waltham, including workspace preparation and coordination with internal teams
Support office events, team meetings, and company gatherings ensuring maintenance of a professional office environment