Administrative Assistant , SIS Career Development (Student) (FWS)

American University • Washington, DC

2d • $18 - $20

About The Position

The Office of Career Development (OCD) in the School of International Service (SIS) at American University provides career advising, programming, and resources to support career education and mentorship for undergraduate and graduate students pursuing careers in international affairs. The SIS OCD is seeking an Administrative Assistant (Federal Work Study) who will be responsible for supporting general administrative operations and program planning under the supervision of the Director. Administrative support skills, high attention to detail, and strong oral and written communication skills will be key parts of this role and experience with all is highly desired. Successful applicants should be able to demonstrate strong organizational skills and problem solving through their past experiences and/or coursework. An overarching commitment to inclusive excellence is key for this role. All staff and student workers in the SIS OCD are committed to continually increasing their knowledge about different communities’ experiences in the job market, higher education, and larger societal contexts regarding access, opportunity, and justice, and supporting team efforts to do the same. This includes completing all job duties with an awareness of the concerns, pressures, and inequities that members of underserved communities face. It also includes developing and providing resources that are intentionally inclusive of individuals from a range of backgrounds, as reflected in the AU student body. The SIS Office of Career Development is committed to inclusive excellence, and we encourage applicants from distinct backgrounds.

Requirements

• Must be eligible for Federal Work Study.
• Exceptional attention to detail and written and verbal communication skills, with the ability to synthesize and convey complex ideas clearly.
• Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• High level of creativity and initiative, with the ability to implement projects independently.
• Exhibit a high level of reliability and professionalism with demonstrated ability to work with diverse populations.
• Self-starter and team player, able to prioritize and meet deadlines as delineated by Director and Assistant Director.

Nice To Haves

• Undergraduate or graduate student currently pursuing a degree in international studies, communications, or a related field is preferred.
• Experience and/or interest in international affairs is preferred.

Responsibilities

• Create the jobs and internships list for weekly career e-newsletter for students via Handshake, supported by the Director.
• Keep current lists of student engagement in events, workshops, appointments, and other programs and input into Handshake and other sources where necessary.
• Assist the Assistant Director in monitoring and maximizing event registrations through Handshake promotion and other platforms as needed.
• Design, distribute, and collect survey responses from students, post-event and post-advising; report back major findings to team.
• Attend SIS OCD and other career related events on campus to support day-of event logistics, as needed, including but not limited to attendee check-in, room set up and breakdown, and Zoom support for virtual/hybrid events.
• Attend weekly planning/check-in meetings with the Director, Assistant Director, and other OCD team members as needed.
• Respond to student, faculty, staff, and external emails and phone calls as needed.
• Other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed