Administrative Assistant

Calpion/Plutus Health•Addison, TX

13d

About The Position

We are seeking a proactive and highly organized Administrative Assistant to support our executive team, sales function, HR operations, and office administration. The ideal candidate will have a strong administrative background, preferably in healthcare, RCM, or technology-driven environments.

Requirements

Minimum 5 years of recent administrative experience, preferably within an RCM or healthcare organization
Associate’s or Bachelor’s degree in Business Administration or a related field
Exceptional verbal and written communication skills
Proficient in Microsoft Office Suite, Google Workspace, and HR/payroll systems (e.g., ADP, BambooHR)
Strong attention to detail, organizational skills, and the ability to prioritize tasks across departments
Discreet and dependable with the ability to manage confidential and sensitive information
Comfortable working in a fast-paced, deadline-oriented environment with minimal supervision

Nice To Haves

Experience supporting C-level executives or sales leadership
Familiarity with RCM workflows, healthcare terminology, and client documentation
Understanding of compliance standards such as HIPAA and SOC 2

Responsibilities

Manage complex calendars, coordinate internal and external meetings, and arrange travel logistics for executive leadership
Serve as the primary point of contact for the CEO, handling email correspondence, phone communications, and administrative support
Oversee visitor management and ensure a welcoming, professional office environment
Handle day-to-day office operations, including ordering supplies, scheduling food deliveries, coordinating office cleanings, and monitoring the company mailbox
Collaborate with IT to facilitate smooth employee onboarding and offboarding, including the setup of laptops, desktops, and access credentials
Maintain organized and accessible digital and physical filing systems to support administrative efficiency and compliance requirements
Lead and support ad hoc and cross-functional projects while ensuring the seamless execution of routine office functions