Administrative Assistant
Voxai Solutions Inc•Coppell, TX
•Onsite
About The Position
A 20-year-old IT company located in Coppell, TX specialized in customer experience and contact center technologies seeks a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Office/Operations Manager and office team, including receptionist duties such as greeting guests, answering phone calls, and representing the company in a professional manner. This is a highly visible position within the company and requires an outgoing, professional personality and willingness to be helpful to all staff.
Requirements
- Must have a minimum of 2 years’ experience as Admin Assistant
- A proactive attitude towards problem-solving and a willingness to learn new skills
- Must be adaptable to changes sometimes without advance notice
- Must be able to work effectively in a sometimes fast-paced atmosphere
- Proficient using Microsoft 365
- Manage & maintain accurate records and databases
- Effective time management and organizational skills
- Strong interpersonal and communication skills (written & verbal) with ability to be diplomatic, tactful, and professional
- Ability to handle projects independently with minimum direction
- Strong organizational skills with the ability to prioritize tasks effectively
- Strong decision-making skills
- Beyond daily administrative tasks, you will occasionally have larger projects to support
- Must be a self-starter
- Ability to learn new software
- Ability to pass a background check and drug test
Responsibilities
- Receptionist duties to include greeting visitors and answering phones
- Perform data entry tasks accurately and efficiently to maintain up-to-date records
- Create and update Excel spreadsheets and other documents as required
- Manages various office needs, such as mail, deliveries, and errands
- Keep breakrooms, seating areas, conference areas, main desk, and coffee bars clean, properly stocked, and well-organized
- Prepares and distributes reports
- Assist Office/Operations Manager with coordination of events
- Maintain proper inventory of office supplies
- Performs other duties as assigned
- Serves as designated backup to the Office/Operations Manager
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
