Administrative Assistant

Clarvida • Albany, OR

5d • Onsite

About The Position

The Administrative Assistant is responsible for providing comprehensive administrative and clerical support, including managing office operations, maintaining records, supporting employee onboarding and offboarding, handling correspondence, managing supplies and equipment, and assisting with company vehicle and technological needs to ensure smooth organizational workflow.

Requirements

• High school diploma or equivalent
• Five (5) years’ of related work experience.
• Valid Driver License with clean driving record (as needed; when applicable per Program).
• Maintain auto insurance coverage.
• Ability to pass background checks, including ODHS Criminal History.
• Must be minimum eighteen (18) years of age.
• Ability to respond effectively displaying professionalism, sensitivity, and empathy to linguistic, cultural, social, economic, and individual differences and challenges.
• Ability to write and maintain accurate and timely documentation.
• Ability to present information 1:1 and to groups in an organized and concise manner.
• Must be able to work independently as well as a member of a team.
• Must have excellent organizational and time management skills.
• Must remain flexible and able to handle multiple priorities with the ability to adjust to high pressure and rapidly changing business conditions.
• Ability to quickly assess unique situations and develop and apply strategies to effectively meet the needs of the staff and clients.
• Ability to provide exemplary service to employees and outside constituents.
• High need for excellent time management.
• Effective, respectful, professional written and verbal communication.
• Excellent time management, interpersonal, and organizational skills.
• Professional boundaries and self-care routines.
• Demonstrated knowledge of the developmental disabilities and mental health fields.
• Ability to communicate effectively and professionally with individuals, families, service providers, county and state officials, professionals, and the general public.
• Ability to maintain accurate and complete records.
• Ability to perform intermediate math and computer word processing tasks.
• Ability to work as an active team member.
• Ability to work independently without direct supervision.
• Ability to maintain confidentiality.

Nice To Haves

• N/A

Responsibilities

• Handle general office tasks, including mail, shipping, filing, phone calls, and routine correspondence.
• Maintain and update electronic health records and online systems.
• Organize archived client files with the compliance team.
• Copy documents and printed materials.
• Order and track office and household supplies.
• Manage personnel onboarding, terminations, and documentation submission.
• Oversee company fleet maintenance and vehicle assignments.
• Approve utility, tax, and other bills before sending to Accounts Payable.
• Monitor inventory of company equipment.
• Coordinate with IT to address tech issues.
• Perform additional duties as required to support the program or company.

Benefits

• Paid vacation days that increase with tenure
• Separate sick leave that rolls over each year
• Up to 10 Paid holidays
• Medical, Dental, Vision benefit plan options
• DailyPay- Access to your daily earnings without waiting for payday
• Training, Development and Continuing Education Credits for licensure requirements
• 401K
• Free licensure supervision
• Employee Assistance program
• Pet Insurance
• Perks @Clarvida- national discounts on shopping, travel, Verizon, and entertainment
• Mileage reimbursement
• Company cellphone benefits may vary based on Position/State/County

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED