Administrative Assistant

Cogir Management, USA•Chandler, AZ

21h•$19•Onsite

About The Position

Cogir Senior Living, based in Scottsdale, Arizona, oversees a network of senior living communities across 11 states. As a leader in senior housing, the company is dedicated to growth while maintaining its commitment to exceptional care for residents and a supportive, growth-focused environment for its team members. Cogir's culture is rooted in the core values of human focus, creativity, and excellence, driving continuous improvement and achievement. The Administrative Assistant will support the leadership team, specifically the marketing and business office departments, with functions such as communication with residents, families, and employees, resident billing, employee onboarding, move-in and lease coordination, and others. This role also supports AR/AP and payroll functions, the front desk concierge team, streamlining administrative procedures, inventory control, responding to calls and emails, and completing administrative tasks.

Requirements

Sitting for long periods — Frequent (F)
Operating standard office machines — Constant (C)
Operating computer — Constant (C)
Moving freely about property — Frequent (F)
Answering telephones — Constant (C)
Up to 5 lbs (ream of paper) — Frequent (F)
5–20 lbs (storage box) — Frequent (F)
20–30 lbs (case of bottles) — Occasional (O)
50+ lbs (furniture, crates, etc.) — Occasional (O)
Pushing wheelchair — Frequent (F)
Turning residents — Occasional (O)
Helping residents walk — Frequent (F)
Lifting residents — Occasional (O)
Helping residents sit up — Occasional (O)
Walking — Frequent (F)
Standing — Constant (C)
Bending — Frequent (F)
Climbing — Occasional (O)
Crawling — Occasional (O)
Overall vision — Constant (C)
Color perception — Constant (C)
Depth perception — Constant (C)
Reading / close-up work — Constant (C)
Peripheral vision — Constant (C)
Handling — Constant (C)
Reaching — Constant (C)
Grasping — Constant (C)
Fingering — Constant (C)
Feeling — Constant (C)
Hearing normal speech — Constant (C)
Hearing on the telephone — Constant (C)
Hearing faint sounds — Constant (C)
Talking in person — Constant (C)
Talking on the telephone — Constant (C)
Calculating — Constant (C)
Comparing — Constant (C)
Editing — Constant (C)
Evaluating — Constant (C)
Interpreting — Constant (C)
Organizing — Constant (C)
Consulting — Constant (C)
Analyzing — Constant (C)
Planning — Constant (C)
Designing — Constant (C)
Documenting — Constant (C)
Specifying — Constant (C)
Coordinating — Constant (C)
Implementing — Constant (C)
Presenting — Frequent (F)
Exposure to stressful situations — Frequent (F)
Exposure to trauma, grief, death — Frequent (F)
Public contact — Constant (C)
Decision making — Constant (C)
Concentration — Constant (C)
Noise — Constant (C)
Dirt, dust, smoke, fumes — Frequent (F)
Indoor temperature variations — Constant (C)
Outdoor temperature variations — Frequent (F)
Compliance with safety and emergency procedures — Constant (C)
Identifying/reporting hazardous conditions — Constant (C)

Nice To Haves

Supervising — Occasional (O)
Managing — Occasional (O)

Responsibilities

Assist Business Office Director with administrative responsibilities.
Produce and manage accounts receivable.
Ensure correct coding of accounts payables and processes accordingly.
Assist in residents’ contracts, execution, and renewals.
Assist the Sales & Marketing team with inquiries, tours, move-ins, and other tasks as needed.
Assist in training and/or counseling all concierges.
Regular support with filing and data entry.
Ordering office supplies and monitoring inventory of stock.
Manage all resident and employee files.
Maintain all pet records for the community and ensure they are compliant with all state requirements.
Assist in month-end closing procedures.
Participates in manager-on-duty program.
Adheres to all policies and procedures of Cogir Senior Living.
Other responsibilities and duties as assigned.