Administrative Assistant

KBR

13d•Onsite

About The Position

KBR is seeking an Administrative Assistant to perform a variety of administrative duties providing mission support in one or more functions or business areas within the customer offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.

Requirements

Active TS/SCI clearance with Polygraph required
5 years of experience working within an IC/DoD supporting daily business operations as an administrative assistant
High School Diploma OR GED Equivalent
Oral and written communication skills sufficient to compose and deliver clear and concise responses
Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
Experience in the use of Microsoft Office and standard computer applications

Responsibilities

Support the day-to-day business process and operations of the office.
Recommend innovative processes to improve the efficiency and effectiveness of the office
Compose written communication in response to complex customer queries
Prepare routine status reports and track office-related metrics
Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Attend meetings, events, and forums
Assist in maintaining inventories, records, and receipts
Coordinate office renovations and relocation activities
Support action items and assist in the coordination of responses, to include: Assign actions to appropriate personnel, Follow-up on open/pending actions, Coordinating responses in a clear, organized manner for senior management review, Provide status reports
Participate at customer TIER meetings
Maintain a 'Schedule of appointments for assigned personnel
Support daily office management functions, such as: Place, answer, transfer, and screen phone calls to appropriate personnel, Follow-up on all messages to ensure adequate resolution of issues or concerns, Assist with ordering supplies/equipment and arranging for office equipment repairs
Support the management of mail within the assigned office by performing duties such as: Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents, Arrange for the delivery of outgoing mail/packages with the mailroom
Support USG travel requests and reporting
Notify appropriate leadership and other parties of personnel absences (e.g. Individuals who will be out of the office unexpectedly due to unexpected leave, illness, etc.)
Create and assist in the preparation and development of reports, briefings and presentations for various audiences
Assist with event planning, attend, and facilitate meetings, workshops, conferences and working group sessions, track stat.us and milestones, and provide summary of meetings and meeting minutes when requested.